Property Administrator

## Property Administrator(B2314)- Toronto The DMS Group is currently seeking a
** Property Administrator
** to join our Sorbara team in
** Toronto**. The Property Administrator works Under the direction of the Property Manager to oversee the administrative and maintenance operations of a particular portfolio/development in our Non-Profit Division.

As a member of the property management team, the key responsibilities of the
** Property Administrator
** include but are not limited to:
* Provide administration and maintenance support at the Management and Site offices
* Rent Collection and Arrears Management – including rent geared to income calculations, preparing and mailing rent notices, entry of rental & other payments into Yardi, serving all legal notices in relation to non-payment of rent and other related issues under the RTA and HSA
* Liaise with site staff to ensure initiate follow-ups where payments are not made on the due date
* Work Order Processing and Maintenance Management and scheduling and follow up of contractor work (plaster, painting, flooring, etc)
* Assist in-suite, vacant unit, building, and grounds inspections, and site visits as required
* Vacancy Management – processing Notices to Vacate, Acknowledgement to tenants, scheduling inspections, creating work orders for unit preparation by superintendents and contractors. Processing former tenant files
* Assist and provide completed applications to Manager for approval and notify the applicants as necessary if approved
* Assist in preparing lease agreement for Manager signature
* Maintain accurate control of accepted and rejected applicants
* Maintain accurate records of all tenant correspondence, legal forms, work orders, etc. per company policy
* Assist in preparing correspondence to the residents
* Work with the team to recommend modifications for service improvement, based on results or information obtained from site visits and tenant interaction.
* Acting as a point of contact, undertaking the task of receiving phone calls, taking messages, inquiries, and requests, dealing with and routing correspondence, and handling them when appropriate.
* Banking and making deposits as required
* Annual Rent Review process – sending, receiving, processing all yearly rent reviews
* Lease Administration – preparing leases and conducting lease interviews, completing all documentation including tenant set up to new unit
* Customer Service and Tenant Liaison – Providing exceptional service and responding to tenant inquiries on a timely basis
* Tenant File Administration – processing parking registration, transfer applications, mailing, filing
* Utilizing Company and client computer software – Yardi, Property Vista, Microsoft 365
* Providing various daily, weekly, and monthly Management reporting
* Give direction and delegate to maintenance staff as required
* Support after hours on-call responding to emergencies.
* Assist in the preparation of Board reports, including maintaining Corporate Minute Book’s
** Desired Skills and Experience
** To succeed in this role, the candidate must possess the following combination of education, experience, and skills:
* Minimum two (2) years of experience in residential property management;
* Knowledge of RTA an asset;
* ** Non-profit experience
** is a strong asset;
* ** Rent Geared to Income experience
** is an asset;
* Ability to meet deadlines proficiently;
* Demonstrates a high degree of integrity
* Superior oral and written communication skills.
* Strong computer skills – MS Word, Excel, and Outlook.
* Energetic leadership. Enjoys leading by example.
* Using a “can-do” attitude that will positively influence, motivate and energize the team.
* Proven ability to identify, evaluate and develop new ideas with supportable results,
* Ability to apply logic and reasoning to effectively manage projects, analyze complex financial, legal, and contractual problems, and provide solutions or recommendations,This is an excellent opportunity for a career-minded property management professional looking for a challenging opportunity. Please note the work schedule for this position is flexible and can include weekdays, evenings, or weekends depending…