Executive Assistant

Role Purpose

This role exists to buy back time for the Principal Lawyer and CFO by:

• Removing operational, administrative, and coordination burdens
• Structuring internal communication and execution
• Ensuring nothing discussed, assigned, or decided is ever lost
• This is not a passive assistant role.
• This is an execution, coordination, and control function .

Reports directly to:

• Principal Lawyer (transitioning to Managing Partner)
• CFO

• Operations Manager
• HR
• Marketing / BD
• Legal team

Ensure that every meeting, decision, and initiative turns into structured execution.

• Attend all key internal and external meetings
• Take structured, decision-oriented minutes (not transcripts)
• Identify:
• Decisions made
• Tasks assigned
• Deadlines
• Responsible parties
• Store all records in a centralized, retrievable system

Output standard:
If leadership disappears for 2 weeks, nothing is lost.

• Input all tasks into Asana immediately after meetings
• Assign tasks, deadlines, and owners
• Follow up with team members on completion
• Maintain:
• Clean task boards
• Priority alignment
• Execution visibility

You are effectively the firm’s execution tracker.

Before every key meeting prepare a 1-page briefing note including:

• Context of the meeting
• Key issues / decisions required
• Background data or documents
• Risks / sensitivities
• Suggested talking points

• Draft meeting agendas in advance
• Ensure meetings are:
• Focused
• Time-efficient
• Outcome-driven
• Push back when meetings lack clarity: "What is the objective of this meeting?"

• Operational Support
  • Light data entry (when required)
  • Organizing physical and digital workspace
  • Managing incoming calls / routing
• Research & Intelligence
  • Industry and other research for meetings
  • Systemized organization of workflow and workload
  • Quick turnaround to stakeholders and parties involved
• KPI & Reporting Oversight
  • Review reports from:
    • Operations
    • Marketing
    • Finance
  • Flag:
    • Irregularities
    • Missing data
    • Performance deviations

• Leadership spends significantly less time on coordination
• No task is “forgotten”
• Meetings become:
  • Shorter
  • More focused
  • Decision-driven
  • Teams become more accountable because someone is tracking everything

Must Have:

• Extremely organized and detail-oriented
• Strong written communication (this is critical)
• Ability to think in structure, not chaos
• Comfortable working in high-performance environments

Strong Advantage:

• Experience supporting executives or founders
• Familiarity with legal / professional services environment
• Experience with task management tools

• Base: $65,000 – $85,000
• Performance bonus tied to:
  • Execution reliability
  • Team feedback
  • Reduction in leadership workload