Executive Assistant

Work Location:

Toronto, Ontario, Canada

Hours:

37.5
Line of Business:
Administration
Pay Details: $65,000 - $85,000 CAD

Department Overview:
At TD Bank Group (TD), everything we do is driven by our passion to provide legendary customer experiences. To reach and exceed the commitments we make to our customers and greater communities, our executive team seeks out and relies on exceptional people for support. The Administrative and Executive Assistants provide a broad range of organizational and general workplace support to executives within TD.

As an Executive Assistant, you will provide a range of administrative and general workplace support for our senior leaders.

• Own and maintain calendar management for multiple leaders (Investment Banking Managing Directors and their teams) and troubleshoot conflicts with creative solutions
• Coordinate travel for leaders, including supporting travel delay rescheduling for national and international arrangements, and reschedule meetings with internal and external parties when needed
• Process expenses for teams and ensure timely completion
• Assist in coordinating in‑office or virtual meetings, town halls or off‑site events; this may include booking meeting spaces, agenda development, technology setup, proofreading PowerPoint decks, event day troubleshooting, and ordering catering with dietary restrictions
• Maintain confidentiality, including possible access to leaders’ emails to assist in prioritising or performing important administrative tasks on their behalf
• Apply due diligence ensuring accuracy in completing ad‑hoc administrative tasks (e.g., reports, invoices, communications, tables, charts, files)
• Inform the immediate team regularly on project status and relevant day‑to‑day information
• Provide vacation/temporary coverage for colleagues and support additional leaders as needed
• Provide training to new Administrative Assistants/Executive Assistants and serve as a subject‑matter expert for common tasks performed
• Work autonomously alongside leaders and partner with Special Assistants or other leaders to finish unique tasks
• Deliver support while ensuring quality service and professionalism at every interaction and contribute to a positive work environment

• High school diploma with over 5 years of relevant experience
• Extensive knowledge of Microsoft Office Suite and internet applications (Outlook, PowerPoint, Word, etc.)
• Ability to work independently as well as part of a team with flexibility to coordinate processes and information across related teams
• Ability to collaborate with other Executive Assistants/Administrative Assistants and with internal and external partners
• Ability to think strategically and multi‑task while meeting conflicting deadlines
• Experience coordinating travel arrangements and comfortable managing frequent changes
• Strong organisational skill set to manage accountabilities while simultaneously handling leaders’ administrative requirements
• Excellent communication skills with the ability to listen actively, ask questions and communicate effectively
• Ability to interpret TD policies and help executives apply these standards in a fast‑changing environment
• Strong judgment skills to support initiatives and apply discretion when handling confidential information

• Competitive base salary and discretionary variable compensation award based on business and individual performance
• Health and well‑being benefits, savings and retirement programmes, paid time off, banking benefits and discounts, career development, and reward and recognition programmes
• Opportunities for growth and skill development within TD

TD is committed to providing fair and equitable compensation opportunities to all colleagues and fostering a diverse, inclusive and respectful workplace. All qualified individuals are encouraged to apply.