Administrative Coordinator

Baycrest Academy for Research and Education

has an exciting opportunity for an

Position Type: Full Time (on-site)

Shift Type: Day

Bi-Weekly

Hours:

70 Hours

Hours of Work: 7 hrs/shift

Posting Number: 9525

Union: Non-Union

Date Posted: June 3, 2026

The Rotman Research Institute (RRI) is a premier international centre for the study of human brain function. The primary research focus is on memory and the executive functions of the brain, both in normal aging and in the presence of diseases and conditions which affect the brain, such as stroke, traumatic brain injury, Alzheimer’s disease and other dementias.

Reporting to the Division Head of Neurology, this position oversees the operations of the Division, in support of the academic and research objectives of the Division. The Administrative Coordinator provides administration and coordination support to the Division of Neurology. This includes the coordination of Divisional operations, Behavioural Neurology Fellowship Program, International Behavioural Neurology Video conference Rounds.

• Co-ordinate University of Toronto educational events related to academic activities in Behavioural Neurology, such as City-Wide Educational Behavioural Neurology Evenings
• Oversee the activity in Neurology related cost centres with regular and active reporting to the Head of Neurology
• Draft letters and information bulletins related to operations of the Division of Neurology, eg notices announcing fellowship training opportunities
• Coordinate the National Grand Rounds in Neurology
• Manage speaker evaluation and attendance for International Behavioural Neurology Video conference Rounds and National Neurology Grand Rounds using online surveys
• Coordinate national and international travel arrangements
• Calendar management for the Head of Neurology
• Edit weekly videos of International Behavioural Neurology Video conference Rounds and arrange to have them posted on a Baycrest website
• Plan and organize the World Federation of Neurology election campaigns for the Head of Neurology
• Provide administrative and coordination support on special international projects such as development of World Federation of Neurology eLearning Hub
• Provide guidance to clinical secretaries in their scheduling of patients to ensure there are no conflicts that interfere with the efficient operation of the Division of Neurology
• Use Pub Med or Medline to keep the head of Neurology’s curriculum vitae updated based on new publications, presentations, and other activities
• Responsible for Meeting minutes

• Diploma in Office Administration – Executive or Health Care Administration.
• Bachelor’s degree in related field is an asset
• 3-5 years related experience providing coordination and administrative support in a health care setting is required
• Experience with database administration
• Proficiency in MS Office Suite (Word, Excel, Access and PowerPoint)
• Knowledge of statistical software (e.g., SPSS) data management and databases (e.g.: Medidata RAVE, Open Clinica etc) would be an asset.
• Superior verbal, written and listening communication skills.
• Ability to communicate effectively, tactfully and persuasively at all levels of the organization.
• Ability to work effectively with a range of stakeholders.
• Demonstrated ability to work effectively with staff at all levels, including other members of the Senior Management team and support personnel.
• Excellent proofreading and editing skills.
• Exceptional organizational, planning and time management skills.
• Ability to work under pressure to tight deadlines
• Ability to manage multiple, often competing priorities.
• Ability to maintain a flexible schedule.
• Ability to proactively manage work by effectively anticipating priorities and potential deliverables.

At Baycrest, we take pride in ensuring our compensation structure is internally equitable and compliant with pay equity legislation. We believe compensation should be transparent, equitable, and reflective of your experience and growth. Our salary ranges are structured to support progression, from learning the role to demonstrating full proficiency.

For this position, the salary range is $51,634 to $64,542.

Your placement within the target hiring range will depend on your job-related knowledge, skills, abilities, and relevant education and experience, as well as considerations such as market conditions and internal equity. The starting salary will be determined using these factors to ensure fairness and consistency across the organization.