Receptionist​/Administrative Assistant - Maternity Leave

Position: Receptionist/Administrative Assistant - 1 Year Contract for Maternity Leave
Company Overview:
At Swift Offices Inc, we specialize in providing fully furnished executive office suites complemented by professional reception, secretarial, and administrative support. We deliver state-of-the-art business equipment, corporate branding, and virtual office solutions to help businesses thrive in a dynamic environment.

Job Summary:

We are seeking an energetic and detail-oriented Receptionist/Administrative Assistant for a one-year contract covering maternity leave. This vital role involves managing front desk operations, providing exceptional customer service, and supporting daily administrative functions to ensure smooth office operations. The ideal candidate will be proactive, organized, and capable of handling multiple responsibilities with enthusiasm.

Responsibilities:

Answer and direct phone calls to appropriate party

Processing sorting and routing incoming and outgoing mail and courier

Act as first point of contact for visitors

Booking rooms

Monitor and managing inventory of office and kitchen supplies as necessary

Filing, scanning, copying, faxing

Drafting email and correspondence to clients

Liaising with facilities/caretaking staff to facilitate resolution of building issues and submitting service orders

General administration

Ensure a clean and professional appearance of all areas of the office

General office upkeep including maintaining the kitchen, boardroom and other areas of the office

Update and maintain company contact list

Benefits:

On-site parking

Expected starting date:
Immediately

Job Types: Full-time, Fixed term contract

Pay: $18.50 per hour

Work Location:

In person

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