Administrative Assistant, Executive Support & Office Management

Administrative Assistant, Executive Support & Office Management

Location:

Downtown Toronto, Ontario (4 days per week in-office)

A leading international financial services organization with operations across multiple regions, including North America and the Caribbean. Through its insurance, wealth management, and financial services businesses, the organization serves individuals, families, and institutions across diverse markets.

• Provide administrative support to executives and senior leaders
• Manage calendars, meetings, travel arrangements, and expenses
• Coordinate meeting logistics, office events, and workplace initiatives
• Maintain office supplies, vendor relationships, and shared spaces
• Support reception, visitor management, and office operations
• Assist with document management, approvals, invoices, and records
• Provide administrative support for special projects and business initiatives

• 2–4 years of experience in administration, office coordination, or executive support
• Strong organizational, multitasking, and communication skills
• Ability to work independently and support multiple stakeholders
• High level of professionalism, discretion, and attention to detail
• Proficiency with Microsoft Office, particularly Outlook, Word, and Excel

• Exposure to senior leadership
• Collaborative and supportive work environment
• Competitive compensation, bonus, benefits, and retirement savings program
• Opportunities for skilled growth and development

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