Legal Administrative Assistant - Commercial Real Estate

What You’ll Do

• Act as the go-to person for your team, providing guidance and organizational support
• Support the day‑to‑day requirements of a commercial real estate practice, with an emphasis on financing, acquisition, and disposition
• Prepare daily correspondence and draft financing, conveyancing documentation, and reports from precedents
• Prepare off‑title enquiries using Contract Express and HighQ
• Draft documents, pull PINs and instruments, and conduct sub‑searches in Teraview
• Assist with drafting, compiling, and tracking Closing Books
• Support administrative details with respect to billing, filing, accounting, docketing, and expenses
• Manage and organize documents within the document management system and assist with file organization
• Monitor deadlines and manage reminder systems
• Open new client matters and manage related administrative processes
• Maintain and update client contact information using the Firm’s Client Relationship Management software
• Assist with tracking business development activities
• Manage calendars and coordinate and schedule meetings
• Coordinate travel arrangements, conference registrations, and itineraries
• Leverage technology to service clients in an efficient and effective manner.

• A Legal Assistant or Office Administration Diploma with a minimum of three to five years of administrative experience supporting multiple legal professionals in a commercial real estate setting
• Strong administrative, organizational, and interpersonal skills
• High attention to detail with the ability to proactively and effectively meet deadlines
• Comfort working in fast‑paced environments and within team settings
• Commitment to delivering exceptional client service
• Eagerness to expand knowledge and adopt new technologies
• Strong proficiency in Microsoft Word, Excel, PowerPoint, and Adobe Acrobat Pro
• Prior experience with iManage, Intapp, and 3E or similar document management, file opening, and accounting software, as well as Teraview required

Growth

Mentorship and Support

Training as Software Evolves

Commensurate Compensation and Benefits Package

Fun Work Environment

Continuous Learning & Development

Salary range – $55,000 - $63,000

At the heart of our commitment to being a first‑mover on important issues, McMillan believes that equity, diversity and inclusion are catalysts for success. By embracing our differences, we create an inclusive culture that enriches our collective knowledge, broadens our perspectives, and propels us forward. We are dedicated to fostering an environment where everyone feels empowered to bring their whole selves to work, knowing it is through our individual experiences that we can all come together to truly make a positive impact in our firm, for our clients, within our communities, and beyond.

At McMillan, we know we will achieve the most success by attracting and retaining the best talent, and by representing and supporting communities from which we draw our members, the communities in which we live and work and the communities to which we provide legal services.

We are a law firm that prides itself in sustained quality and excellence in service while fostering a positive and collegial work environment which nurtures mentoring inspires enthusiasm and professional excellence. We commit to putting our best efforts forward in achieving our goals, and the goals of our clients. You can help us in that journey!

If this position is you, and you reside in or around the Toronto area, we look forward to hearing from you. We like cover letters too so don’t forget to include one along with your resume when you click on the Apply Now button.

At McMillan, we embrace innovation and make strategic and thoughtful use of technology, including artificial intelligence (AI). However, our recruitment process remains deeply human‑centric. We do not use AI to screen resumes or select candidates. Every application is carefully reviewed by a member of our recruitment team, and hiring decisions are made through collaborative evaluation and interviews.

McMillan is committed to providing accommodation for applicants with disabilities in its recruitment processes. If you require accommodation at any time during the recruitment process, please email us or contact us at to submit your accommodation request.

McMillan LLP is committed to fostering a culture of inclusion and diversity. We respect and embrace the unique backgrounds, perspectives and experiences of individuals at all levels of the firm. This enables us to provide innovative client service, contribute fully to our communities and advance our firm’s values.