Executive Assistant

Our client, a global leader within the Human Resources space, is looking for a highly organized and proactive Executive Assistant to support senior executive leadership, including the Global SVP, Talent, and the CHRO.

This is a high-impact role within a fast-paced, matrixed environment where you will play a key part in ensuring seamless executive operations, communication flow, and cross-functional coordination. The ideal candidate thrives in a dynamic setting, demonstrates strong judgement, and brings a solutions-oriented approach to executive support.

• $75,000 – $85,000 base salary
• 8% annual bonus
• 3 days on-site in Downtown Toronto
• 3 weeks’ vacation
• Exposure to senior global leadership within a large, enterprise HR function
• Opportunity to support strategic HR initiatives, including talent, business continuity, and executive operations
• High-visibility role with strong potential for growth and development

• Manage complex, multi-time zone calendars for senior executives, prioritizing meetings and commitments
• Act as gatekeeper for internal and external communications, managing inboxes and triaging requests
• Coordinate domestic and international travel arrangements within tight timelines
• Process and submit expenses in a timely and accurate manner
• Organize executive meetings, including agenda preparation, minute-taking, and action tracking
• Lead coordination of internal and external events (town halls, leadership meetings, team events, etc.)
• Prepare high-quality presentations, reports, and executive correspondence
• Maintain HR signing authority records and ensure accuracy across documentation
  
  Manage access permissions for systems, including Teams, shared drives, mailboxes, and distribution lists
• Support onboarding and offboarding processes within the HR function
• Conduct compliance and access audits to ensure data integrity and security standards
• Support HR Business Continuity planning, including documentation updates and stakeholder coordination
• Assist with communication tools, training, and data collection for continuity planning initiatives

• 5+ years of experience in an Executive Assistant or senior administrative support role, ideally within an HR environment
• Experience supporting multiple senior leaders in a complex, matrixed organization
• Strong organizational skills with the ability to manage competing priorities in a fast-paced environment
• Excellent written and verbal communication skills
• High level of discretion, professionalism, and sound judgement
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
• Strong expertise in PowerPoint and Excel (advanced level required)
• Ability to work independently and anticipate executive needs proactively
• Experience with in HR or large corporate environments is considered an asset
• Bilingualism in French is considered an asset

To be considered, applicants must be legally entitled to work in Canada, including holding any required permits.