Administrator, Project

Position Title:

Administrator, Project

Location:

Scarborough, ON, CA

Operating Sector:
Energy

Reporting to the Project Manager, the Project Administrator will be responsible for supporting the daily activities of the job site.

• Learn, interpret, and apply organizational policies, rules, and regulations.
• Track, record and report attendance of all site personnel, board allowance and vehicle allowance.
• Assist with the creation and submission of project billing.
• Coordinate and prepare job packages including locates & permits, materials.
• Meet and greet all visitors in a positive friendly manner.
• Maintain an organized filing system on site.
• Perform other duties and responsibilities as required.
• Able to perform in a fast‑paced environment.
• Prolonged sedentary positioning.
• Daily attendance at project yard will be required.

• Experience as project administrator in a construction industry is preferred.
• Superior written and verbal communication skills (preparation and proofreading of documents).
• Ability to show discretion with confidential and/or personal material.
• Ability to work well under pressure and meet deadlines with poise and confidence.
• Ability to multitask and prioritize workload, handling various job responsibilities at once (arranging meetings, phone messages, correspondence, etc.).
• Ability to work independently as well as a member of a team.
• Professional interaction with all levels of staff within the organization from front line to senior executive.
• Always exhibit a polite and professional manner.
• Proficiency in MS Office (Word, Outlook, Excel, and PowerPoint).

The expected hourly wage for this position is $24/hr - $27/hr individual pay is determined based on several factors such as work location, education, experience and unique skills.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.