Executive Assistant

We are Crestview Strategy, a public affairs agency, and we are hiring an Executive Assistant to join our growing team.

We are a multi-national firm serving clients across Canada, UK, The Gulf and Australia. We work with some of the largest companies in the world on a variety of interesting and complex public affairs mandates and issues.

Reporting to the Director of Operations, the Executive Assistant will provide proactive, high-quality executive and administrative support to senior executives. The successful candidate will play an important role in helping executives manage competing priorities, stay organized, and operate effectively in a fast-paced environment, while also supporting office and operations needs as required.

• Manage calendars and scheduling for multiple senior executives including internal meetings and external stakeholders
• Provide day-to-day administrative support to executives, tailored to individual working styles and support needs
• Coordinate meeting requests and ensure timely follow-up on invitations and changes
• Prepare and reconcile monthly expense reports and support executives with timely submission of expenses
• Reconcile corporate credit card statements and ensure receipts and documentation are complete and accurate
• Assist with gifting coordination and other executive support tasks, as required
• Book travel and coordinate itineraries for executives, visiting staff, and clients, as needed
• Assist with planning office outings, client events, and company social events
• Assist in organizing logistics for conferences and other events
• Assist with special projects and additional support, as needed
• Perform other related duties, as assigned

• Strong work ethic, highly organized and detail-oriented
• Comfortable working in fast-paced and constantly evolving environments
• Minimum 3 years of executive assistant, administrative, or related experience supporting senior executives
• Demonstrated experience managing complex calendars, expenses, and executive administrative support
• Proficient in Microsoft Office Programs and applications (MS Word, Excel, PowerPoint, One Drive, One Note, Sharepoint and MS Teams)
• Service-focused approach to client service and engagement
• Ability to acquire skills and knowledge specific to an assigned project, and a knack for becoming an expert on new topics
• Ability to work collaboratively as part of a distributed and/or remote team
• Excellent communication and organizational skills
• Ability to prioritize tasks to meet deadlines with attention to detail
• Ability to work both independently and to effectively collaborate with others as part of a team
• Punctual and reliable

This position is hybrid and can be based out of either our downtown Toronto or Ottawa office.

This position is a new vacancy, with salary range of $60,000 – $70,000 annually, plus up to 20% performance bonus.

Crestview is committed to an inclusive, barrier-free recruitment and work environment. Accommodations are available throughout the hiring process upon request.

Please note:

Applicants must have legal authorization to work in Canada.