Executive Assistant

Job in Toronto, Ontario, M5A, Canada

Listing for: International Financial Group

Part Time, Contract position
Listed on 2026-06-18

Job specializations:

Administrative/Clerical
Office Administrator/ Coordinator, Business Administration, Virtual Assistant/ Remote Admin
Business
Office Administrator/ Coordinator, Business Administration

Our client, a top bank in Canada is looking to hire an Executive Assistant for VP with a contract of 1 month which is renewable. This role 2-3 days a week in the office for their Toronto office.

Support for Meeting and Calendar Management

Promptly respond to and accept meeting requests within 1 business day.

Schedule meetings as requested, ensuring completion within 1-2 business days.

Track attendee responses and update meeting invitations as necessary.

Accurately manage meeting details, including attendee lists, agenda items, and attachments, based on the provided direction.

Proactively identify and resolve scheduling conflicts to ensure seamless coordination.

Notify the VP of significant updates, such as changes to key dates, notable attendees, or critical agenda items.

Arrange for meeting coverage if the VP is unavailable, providing clear communication regarding delegation or coverage.

Regularly review upcoming meetings to identify preparation needs, confirm attendee participation, and highlight unique logistical considerations.

Anticipate opportunities to consolidate meetings based on travel or in-office availability.

Keep shared calendars updated for the VP and management team, reflecting absences, travel plans, or location details.

Expense and Travel Management:
Provide support with expense tracking and travel arrangements as required
.

Must have skills:

Degree in Accounting/Finance or a business degree

Intermediate/advanced knowledge of MS Office (Excel, Word, PowerPoint).

5+ years' experience as an EA (managing calendars).

Nice to have skills:

Previous financial industry exp

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