Assistant Corporate Secretary & Legal Counsel Job Toronto area,Ontario Canada,Administrative/Clerical

Description

Purpose of Position

Accountable for providing comprehensive governance and administrative support to FSRA’s Board of Directors and its five standing Committees. The role is responsible for leveraging best practices in corporate recordkeeping, creating high-quality governance processes and documentation, ensuring that materials for the Board of Directors, including management reports, meeting agendas, minutes, resolutions, and other Board-related documents are appropriately prepared and presented. It also supports the Corporate Secretary and the Ethics Executive with conflict-of-interest declarations and delegation of authority documentation for FSRA and the Board.

Key Responsibilities

Coordinate, prepare, and distribute agendas and materials, attend meetings and produce meeting minutes for Board and Committee meetings. Facilitate the minutes approval process to completion, approval and signature.

Monitor action items arising from Board and committee meetings and coordinate follow‑up with executive leadership.

Support the collection, review, and quality assurance of all Board and committee materials prepared by management.

Support the Corporate Secretary in preparing briefing materials and decision documents for Board and committee meetings.

Provide support to the Corporate Secretary including assisting in the development and revision of Board policies and documents (e.g., code of conduct, conflict of interest, Board and committee mandates, work plans).

Assist in directing governance processes including developing, coordinating, and recommending innovative corporate governance policies and procedures.

Research and actively monitor best practice developments and trends to prepare recommendations, briefing materials and update relevant governance documents to assist in keeping Board members apprised of governance trends and developments.

Support the Corporate Secretary in managing Board communications, education and onboarding.

Effectively liaise with senior management and Board members on Board-related matters.

Support the planning and execution of annual governance cycles, including meeting schedules and workplans.

Identify opportunities to streamline governance processes, enhance documentation quality, and improve Board support services.

Collaborate with the Board Administrator, who manages meeting logistics, to ensure seamless end‑to‑end Board support.

Provide administrative and governance support through the preparation, tracking, and maintenance of conflict‑of‑interest and delegation‑of‑authority documentation for the organization.

Flexibility to take on additional duties as required, adapting to evolving organizational needs and shifting priorities.

Develop and maintain Board and Committee related databases, procedural guides and document templates.

Maintain records of committee composition and skill requirements, ensuring the monitoring of vacancies/term expiration and planning for the appointment processes in compliance with established processes and standards.

Assist the Corporate Secretary in providing legal and compliance support to FSRA Ethics Executive (Board Chair or CEO) in overseeing the administration of compliance for the FSRA Code of Conduct and Conflict of Interest Policy and Guidelines.

Assists the Corporate Secretary in ensuring that Board members are provided with legal, and governance advice and resources in discharging their fiduciary duties under applicable law.

Provides support to the Corporate Secretary in the planning and administration of all Board related matters in support of Board governance.

Assists in the collection of all materials provided by management and ensures quality assurance of materials prior to distribution to Board members.

Provides support to the Corporate Secretary in their role in Board governance and performance including assisting in the development and revision of Board governance policies and procedures (e.g., code of conduct; conflict of interest; Board and committee mandates; work plans).

Prepares briefing materials and resolutions for review and consideration by the Corporate Secretary for presentation to the Board and Board committees.

Develops…