Executive Assistant

A career as an Executive Assistant within the Commercial & Private Banking team involves providing high-level support to the Vice‑President & Head of Ontario, through the coordination of complex administrative activities. In this role, you’ll play a key role in contributing to strong alignment, collaboration, and execution across the team.

• Proactively manage and optimize a complex executive calendar, aligning priorities across multiple stakeholders
• Coordinate and support leadership meetings and committees, including agenda preparation, documentation, and follow‑ups
• Provide email management support, anticipating needs and ensuring effective prioritization
• Coordinate business travel and key logistics, ensuring a seamless experience
• Manage and validate expense reports, approvals, and administrative processes with accuracy and rigor
• Act as a key liaison between the Vice‑President and internal/external partners, fostering strong collaboration
• Support the planning and execution of major events, client activities, and strategic initiatives
• Coordinate onboarding, departures, and internal requests (IT access, tools, reporting), while handling confidential information with discretion

This position reports to the Vice‑President & Head of Ontario. In this role, you’ll join a large and complex team of professionals working in an environment that encourages collaboration and communication. Our team stands out for its professionalism, agility, and strong sense of teamwork.

The Bank values continuous development and internal mobility. Our personalized training programs, based on learning through action, allow you to master your role and develop new areas of expertise. Tools such as the Data Academy, language training, the Harvard Learning Center, as well as coaching and mentoring support, are available to you at all times.

• Completed post‑secondary education and 3+ years of experience in an Executive Assistant or senior administrative role
• Ability to manage high‑volume, high‑complexity priorities with autonomy
• Strong proficiency with Microsoft 365 tools (Outlook, Excel, PowerPoint, Teams)
• Excellent organizational, communication, and prioritization skills
• Strong sense of discretion, judgment, and professionalism
• Proven ability to build relationships and collaborate effectively