Administration Excellence Coordinator
Job Description & How to Apply Below
Real Food for Real Kids, 115 Saulter St. South, Toronto, Ontario, Canada
Job Description
Talent Training & Culture Department
People & Administration Excellence Coordinator
Reports To:
Senior Human Resources Manager, Internal Strategy
Job Status :
Full time, Permanent, Salaried
Work Hours :
Monday to Friday, 9:00am to 5:00pm
Compensation : $55,000- $65,000 per year, dependant on experience
About Real Food For Real Kids:
Real Food for Real Kids (RFRK) is a growing company on a mission to make real food the standard rather than the exception.
A multiple award-winning company recognized for excellence and innovation, we’re a leading healthy catering company for child care centres, schools and camps. RFRK proudly serves nutritious meals and snacks to thousands of children throughout the Greater Toronto & Hamilton Area every day. We’re well poised for growth into new markets and planning for significant expansion over the coming years.
Our Talent, Training, & Culture team is looking for a fantastic person to join us as a People & Administration Excellence Coordinator. If you like the sound of us so far, keep reading to see if you have the experience and skills needed for this rewarding role!
The Position
At Real Food for Real Kids, we're on a mission to fuel healthy futures by preparing and delivering tens of thousands of fresh meals and snacks to children every day. We're looking for a highly organized, proactive People & Office Coordinator to help keep our people, workplace, and administrative systems running smoothly. This role combines workplace operations, health and safety coordination, employee support, and administrative project work.
You'll be the person who notices opportunities to improve processes, creates systems that make work easier, and helps ensure employees have the tools, information, and the support they need to succeed. This role is ideal for someone who enjoys variety, loves creating order from complexity, and gets excited about finding smarter ways of working through technology, automation, AI tools, and continuous improvement.
Key Responsibilities
Workplace Operations & Administration
Coordinate office operations, supplies, signage, mail, visitor management, and workplace systems
Support company events, employee meetings, training sessions, and special projects
Serve as a professional point of contact for internal and external stakeholders
Identify opportunities to streamline workflows and improve efficiency
Leverage technology, automation, and AI tools to reduce administrative burden and improve effectiveness
Health & Safety Coordination
Coordinate Joint Health & Safety Committee (JHSC) meetings, documentation, and follow-up activities
Maintain health and safety records, training documentation, and compliance tracking
Support inspections, audits, corrective actions, WSIB administration, and return-to-work programs
Coordinate emergency preparedness activities, fire wardens, and annual drills
Employee & HR Support
Assist with the coordination and administration of the employee lifecycle, including onboarding, internal transfers, and offboarding activities
Support employee engagement initiatives by coordinating recognition programs, wellness activities, social events, and company celebrations
Maintain accurate employee training records, certifications, attendance logs, and learning documentation to ensure compliance with organizational and regulatory requirements
Assist with training administration within learning management systems
Support HR reporting, compliance tracking, and employment documentation
Employee Experience & Culture
Support employee recognition and engagement initiatives
Support with planning company events, team-building activities, and learning opportunities
Maintain internal communication channels and newsletters
Support professional development programs and culture-building projects
Support employee recognition initiatives by promoting Kudos, service anniversaries, birthdays, and other recognition programs through internal communication channels
About You
What We’re Looking For
2–5 years of experience in administration, office coordination,…
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