Executive Assistant

Who We Are

Every transaction matters. Every Canadian matters. At Interac, we protect both — driving trust, security, and inclusion, so our digital economy thrives.

The vacant Executive Assistant role will report to the Head, Data, Analytics & Fraud. As an Executive Assistant, day-to-day activities will be critical to building stakeholder confidence and upholding the standards of operating responsibly. We are looking for an efficient self-starter with the ability to operate effectively in a fast-paced environment. You are a masterful problem-solver, highly organized and have exceptional communication skills.

You also have an excellent ability to build and maintain relations and help drive accountability.

• Understanding business goals and/or external priorities and providing day-to-day management of the Leader's calendar and activities, to ensure high value time utilization.
• Understanding the business to build effective relationships, assigning priority to meeting invites and asking questions proactively to assess urgency.
• Providing updates to the Leader on upcoming meetings, ongoing obligations, project deliverables, and timelines.
• The timely preparation and presentation of materials for meetings.
• Coordinating completion of deliverables by assigned Leader.
• Collecting materials in preparation for requirements, updating materials and reviewing amendments with stakeholders.
• Dispatching meeting invitations, booking meeting rooms and arranging for resources and other requirements in support of smooth and efficient meeting facilitation.
• Supporting the coordination and implementation of department events.
• Preparing PowerPoint presentations (developing, formatting, proofreading, printing) and other documents.
• Understanding travel preferences of the Leader and organizing travel arrangements and related travel documents required prior to travel.
• Developing and maintaining a filing system; ensuring business and operational reports, forms, and other documentation, paper or electronic, are readily available.
• Regularly reviewing and managing corporate expenses and usage (e.g., expense report review) and ensuring expense reimbursement is within the guidelines.
• Possibly participating in committees such as the Diversity & Inclusion committee to stay abreast of key events and keeping the Leader member up-to-date on all upcoming events, programs and initiatives.

• A minimum of 5+ years as an executive assistant/administrator and/or Business Manager to senior leaders. Eligibility to work for Interac Corp. in Canada in a full-time capacity.
• Strong analytical and problem-solving skills and an ability to present clear, concise, and effective solutions.
• Critical thinking and rely on experience and judgment to plan and accomplish goals.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong communication skills, both verbal and written, with the ability to collaborate and build relationships with key stakeholders.
• Meticulous attention-to-detail and excellent time management and organizational skills.
• Expertise in social media and collaboration tools like Linked In.
• The ability to handle stressful situations with measured calmness and decisiveness.
• Exceptional common sense, maturity, discretion, and the ability to maintain confidentiality.

The hiring range for this position is $70,000 - $80,000, and you will also be eligible for our short-term incentive plan. The exact amount will depend on factors such as skills, experience, and job-related knowledge, but Interac's commitment goes beyond compensation. Our Total Rewards package is designed to support your well-being and future, and includes:

• Generous vacation and wellness days to help you recharge
• Comprehensive employer-paid benefits coverage for peace of mind
• Market-leading employer-funded RRSP program to invest in your future
• Flexible hybrid work model for better work-life balance
• Access to a free and confidential 24/7 employee & family assistance program to offer support for you and your immediate family
• Pregnancy and parental leave top-up to support growing families
• Charitable donation matching with United Way to…