Coordinator,General Counsel's Office Job Toronto area,Ontario Canada,Administrative/Clerical

We have an exciting opportunity to join our General Counsel’s team!

Stikeman Elliott is one of Canada’s leading business law firms. The Coordinator, General Counsel’s Office plays a key role in supporting the Associate General Counsel and Corporate Secretary across a wide range of administrative, legal, executive, and operational activities. The position has a focus on governance work and works closely with senior leaders to provide administrative support to the Partnership Board, the Executive Committee and the Firm Partners’ Meetings.

This role is ideal for a highly organized, proactive professional who enjoys coordinating complex processes and solving problems. The successful candidate is a critical thinker with excellent judgment, strong attention to detail, and the ability to anticipate needs and manage competing priorities in a fast-paced professional services environment.

Kep Responsibilities:

Partner Meetings, Committee Meetings & Governance Coordination

Supports meeting logistics and scheduling of quarterly committee meetings, Annual Partner Meeting, November Firm-wide Partner Meeting, training sessions, and more

For the Partnership Board, coordinates and implements the annual meeting schedule, reporting schedule and deadlines, planning calendar, meeting agendas, and hotel accommodations

For the Annual Partner Meeting, maintains a project plan and budget, tracks registrations, and maintains the SharePoint site

Supports the Professionalism & Ethics and Claims & Risk Committees by coordinating quarterly meetings, maintaining claims records and key documentation, and assisting with the delivery of training programs

Maintains governance records and documentation, ensuring records are organized and accurate

Document & Contract Management

Drafts, reviews, edits, and formats a variety of governance, regulatory, and business documents

Manages the repositories and assists with tracking of various firm level contracts

Prepares memos for Outside Counsel Guideline packages

Regulatory Compliance

Coordinates the Firm's regulatory and compliance obligations by coordinating filings, preparing responses to information requests, maintaining records, and liaising with regulatory bodies, government agencies, and external stakeholders

Manages the firm-wide Annual Compliance Disclosure Process

Projects, Programs, Events & Policies

Coordinates the annual review and maintenance of Firm policies, ensuring documentation is current and appropriately communicated

Tracks and maintains documentation for external directorships, charitable sponsorships and investments

Tracks and compiles reports for Corporate Social Responsibility Program

Key contributor in the planning and execution of the Firm’s Partnership Board Election Process

Develops partner compensation calendar and coordinates printing and distribution of all materials

General Administrative Support

Provides administrative support on a wide range of administrative, executive, and operational-related activities such as, calendar & email management, meeting planning & coordination, file & document management, cyclical activities and task management

Coordinates boardroom set-up including food/beverage requirements for various meetings

Coordinates materials to be distributed in advance of various meetings

Prepares proxies and develops tracking sheets of attendees in person or by proxy

Prepares shells of Minutes for various meetings

Manages the SharePoint site and other repositories to track and file key documents

Coordinates requisite signatures for Minutes and maintains official Minute record/archive

Knowledge and Experience, Skills & Abilities:

Ideally 3+ years of experience in a Professional Services environment

Undergraduate degree is required

Advanced knowledge of Microsoft Office (Outlook, Word, Excel, and PowerPoint), Docu Sign, and Adobe Acrobat

Strong critical thinking and problem-solving skills

Strong organizational skills and ability to efficiently progress work to completion

Strong attention to detail and commitment to producing high-quality work

Able to adapt to changing technology in an environment of continuous learning

Discrete with confidential information and communication

Strong interpersonal skills, professional, and responsive

Salary Range (Toronto Only):

$55,000 - $65,000 annually. The posted salary range reflects the expected compensation for this role. Final offers are determined based on relevant skills, qualifications, and experience.

Stikeman Elliott is committed to accommodating people with disabilities as part of our hiring process. If you have special requirements, please advise Human Resources during the recruitment process.

Coordinator, General Counsel's Office