Office Assistant Job Toronto area,Ontario Canada,Administrative/Clerical

Date Posted: 07/30/2026
Req : 49659
Faculty/Division: Faculty of Arts & Science
Department: Munk Sch Global Affairs & Public Policy
Campus: St. George (Downtown Toronto)
Position Number:
Existing Vacancy: Yes

Description:

Responding to enquiries within the defined scope of the role and redirecting as appropriate

Booking rooms and arranging appropriate accommodations

Liaising with contacts to ensure consistent administration procedures are followed

Identifying and introducing variations to established administration processes

Writing routine documents and correspondence

Verifying the accuracy and completeness of documents

Determining logistical details and activities for events and/or programming

Making minor purchases

Essential

Qualifications:

College Diploma (2 years) in business administration or acceptable combination of equivalent experience.

Minimum of two-years recent and related clerical, administrative and/or reception experience in a post secondary educational institution

Experience providing excellent customer services in a busy office environment.

Experience scheduling appointments, booking rooms, booking travel arrangements and accommodations

Experience maintaining electronic and physical filing systems

Experience providing events support including coordinating schedules and arranging catering

Experience writing, proofreading, and editing documents

Experience making minor purchases, preparing expense, and reimbursements

Experience working with databases.

Experience organizing data and generating reports.

Proficient in MS Word and Excel skills; skilled in data entry and working with databases

Excellent verbal and written communication skills, with the ability to interact professional with others

Excellent data entry skills

Demonstrated ability to work in a fast pace, busy office

demonstrated ability to interact with people in a tactful, polite, professional and diplomatic way

Knowledge in FIS

Ability to coordinate event logistics and perform event setup and closure ,including but not limited to standing, bending, lifting and reaching etc.

Assets (Nonessential):

Experience with Canva would be an asset.

To be successful in this role you will be:

Courteous

Diplomatic

Possess a positive attitude

Proactive

Tactful

Team player

Please note:

This is a part-time position, with a work schedule from Monday to Thursday (50% FTE) with a total of 18.12 hours each week.

This is a term position until April 30, 2027.

Closing Date: 08/11/2026 , 11:59PM ET
Employee Group: USW
Appointment Type
:
Budget - Term
Schedule: Part-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 07 -- $60,237. with an annual step progression to a maximum of $77,035. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Daniel Hoverd

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2

SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Job descriptions are available upon request for internal applicants.