Project Administrator

What is the opportunity?

We are a firm that does things a little differently. This is your opportunity to join our high-calibre, experienced group of professionals on a mission to re-imagine the future by changing the way that buildings are conceived and constructed.

Entuitive is looking for a Project Administrator, based in our Toronto office, to support our growing, national Transportation team. Working closely with project, business development, and internal leaders across the country, this role plays a key part in coordinating meetings, correspondence, presentations, and travel, while helping keep projects, pursuits, and internal initiatives moving forward. It's a great opportunity to build broad exposure across a dynamic and expanding team, working independently and collaboratively across multiple workstreams.

The ideal candidate brings strong organizational skills, a proactive mindset, and excellent communication skills to support cross-functional teams and project delivery effectively.

We are building our pipeline of future talent – could this be you?

What will you do?

• Manage meeting logistics for project, business development, and internal meetings — including scheduling, agenda preparation, and clear, actionable minutes.

• Manage correspondence and act as a point of contact for scheduling and follow-ups on behalf of leaders.

• Assist in the preparation of presentations and reports for projects, proposals, and internal initiatives.

• Maintain and update templates and tools in Word, Excel, and PowerPoint.

• Support proposal and project administration, including CRM/ERP data entry and coordination with management tools.

• Coordinate travel arrangements and logistics for leaders.

• Support financial administration including expense reports, timesheet coordination, and invoice tracking.

• Support with the organization and execution of internal team activities and events.

Requirements

What do you need to succeed?

• Minimum 1-2 years of experience working within project teams, office administration, business development, and/or proposal team is required.

• Experience working in the Architecture, Construction, Consulting and/or Engineering industry is strongly preferred.

• Proficient in Microsoft Office Suite, CRM systems, and bid management tools.

• Strong organizational, attention to detail, and analytical skills, including comfort working with numbers and financial data entry.

• Excellent written and verbal communication skills

• Ability to work independently and multitask in a fast-paced, deadline-driven environment, with a proactive, self-starting approach and the ability to anticipate needs.

Benefits

Why Entuitive

At Entuitive, we’re driven by a shared passion for creativity, collaboration, and technical excellence. We see what others can’t — connecting the big picture with the finest details to deliver solutions that push the boundaries of building design, construction, and operations.

We operate as one company, fostering a supportive culture built on teamwork, respect, and shared success. Our flexible hybrid work model (37.5-hour workweek, with three in-office days) empowers balance while keeping us connected and collaborative.

You’ll have the opportunity to work on meaningful, high-impact, and truly cool projects that shape skylines and communities across Canada and beyond. We’re deeply committed to professional growth — from hands-on mentoring and technical training to continued education and defined pathways toward leadership — ensuring every team member can grow their career with purpose.

Compensation, Benefits, & Total Rewards

We believe in rewarding the expertise and dedication that drives our success.

• Competitive base salary: $55,000 - $65,000 (aligned with experience, qualifications, and education)

• Profit Sharing:
  An above-market, performance-based annual profit-sharing program with a strong track record of meaningful payouts.

• Retirement: RRSP matching up to 5%

• Health & wellness:
  Employer-paid health insurance, comprehensive wellness program, and generous parental leave

• Time off:
  Generous vacation plan based on experience

• Culture & community:
  Team-building activities, social events, and a supportive environment where we celebrate…