Executive Assistant to the President

About Us:

How many companies can say they’ve been in business for over 179 years? Here at ZEISS, we certainly can! As the pioneers of science, ZEISS handles the ever changing environments in a fast-paced world, meeting it with cutting edge technologies and continuous advancements. ZEISS believes that innovation and technology are the key to a sustainable future and solutions for global change. We have a diverse range of portfolios throughout the ZEISS family in segments like Industrial Quality & Research, Medical Technology, Consumer Markets and Semiconductor Manufacturing Technology.

We are a global company with over 42,000 employees and have over 4,000 in the US and Canada alone! Make a difference, come join the team!

What’s the role? The Executive Assistant to the President serves as a trusted partner to the President, providing high-level executive, operational, and project support that enables organizational effectiveness and execution of key business priorities. This role acts as the central coordination point for the President's Office, ensuring alignment across stakeholders, managing initiatives, supporting executive communications, and enhancing employee engagement and workplace experiences.

Operating at the intersection of executive administration, project management, communications, and organizational coordination, the incumbent anticipates business needs, drives follow-through on critical initiatives, and fosters collaboration across the organization. The role requires exceptional judgment, discretion, executive presence, and the ability to manage multiple priorities in a dynamic environment. The role serves as the central coordination point for the President's Office and acts as the first point of contact for guests and visitors, helping create a professional and welcoming workplace experience while supporting executive priorities and initiatives.

• Manage the President's calendar, priorities, travel arrangements, and executive scheduling requirements.
• Coordinate leadership meetings, business reviews, town halls, strategic planning sessions, and executive events.
• Prepare agendas, briefing materials, presentations, meeting notes, and follow-up action plans.
• Monitor and track executive commitments, ensuring timely completion of deliverables and action items.
• Serve as a key liaison between the President, Executive Leadership Team, employees, customers, and external stakeholders.
• Handle highly sensitive and confidential information with professionalism and discretion.
• Anticipate the President's needs and proactively identify opportunities to improve effectiveness and organizational efficiency.

• Coordinate and support initiatives and cross-functional projects sponsored by the President and Executive Leadership Team.
• Develop project plans, timelines, milestones, and progress tracking mechanisms.
• Facilitate collaboration across departments to ensure alignment and timely delivery of organizational priorities.
• Monitor project risks, dependencies, budgets, and resource requirements.
• Prepare executive dashboards, status reports, presentations, and project updates for leadership review.
• Support change management and implementation activities associated with business transformation initiatives.
• Identify opportunities for process improvement and operational excellence.

• Draft, edit, and coordinate executive communications on behalf of the President.
• Develop presentations, leadership messaging, employee communications, speeches, and briefing documents.
• Support communication strategies that reinforce organizational priorities, culture, and business objectives.
• Ensure consistency, professionalism, and quality across all executive communications.
• Coordinate internal communication campaigns, leadership updates, and employee engagement messaging.
• Create and coordinate content for corporate social media platforms, including executive announcements, employee recognition, community involvement initiatives, employer branding, and organizational milestones.
• Collaborate with internal stakeholders to ensure social media…