Executive Assistant (3-Month Contract

Position: Executive Assistant (3-Month Contract)
Job  Type:
Full Time, 3-Month Contract Function:
Administration Address: 160 Bloor Street East, 11th Floor, Toronto, ONWorking Model:
Hybrid (4 days in office)
Vacancy Status :
This position is for an existing, open vacancy

Belong to Something Beautiful At Sephora Canada, beauty is about feeling seen, valued, and empowered, individually and collectively. It is connecting deeply with others, celebrating diversity and inclusivity, unlocking your potential and making a difference every day. Together, we belong to something beautiful.

Ready for a career glow-up? As Executive Assistant, you’ll provide a range of administrative and office support to senior executives while helping create a smooth, organized, and professional experience for the teams you support. The work you do will impact beauty by keeping priorities moving, supporting day-to-day operations, and helping leaders stay focused on what matters most. You’ll be part of a collaborative team that’s united in beauty and equally passionate about service, discretion, and operational excellence.

What You’ll Do:

Manage daily calendars, including meetings, appointments, and travel arrangements for Executive Leader(s), including local, national, and international travel when applicable

Manage expenses and submit expense reports for Executive Leader(s) in a timely manner

Support office management to ensure a clean, organized, and professional working environment for your department’s area

Be present in office a minimum of 3 to 4 days a week to ensure office standards are maintained

Provide coverage and support for the Office Manager/Receptionist when they are absent

Collaborate with the Senior Executive Assistant on scheduling to ensure there is adequate office support each day Support set-up and tear-down for department events and larger company events such as Town Halls, social events, holiday parties, annual conferences, and other key moments

Support shipping, receiving, storage, and gratis/product distribution for your team Provide a high level of administrative support, ensuring quality service and professionalism in every interaction

Handle confidential and urgent departmental matters with discretion and sound judgement

Manage priorities efficiently in a multi-tasked environment and ensure deadlines are metAct as a liaison with internal and external partners at all levels of the organization

Use professional judgement to screen, prioritize, and determine actions for incoming calls and inquiries

Organize data, update reports and presentation materials, and support team events, meetings, and trainings

Collect and track data, research information, sort and distribute mail, balance and process expense reports, schedule and organize meetings, and complete other administrative assignments as required

What You’ll Bring :

You have 5+ years of executive assistant experience

You have strong organizational and multitasking skills, with the ability to manage competing priorities in a fast-paced environment

You have a high degree of initiative and can work independently while collaborating effectively with a team

You have the discretion and professionalism needed to handle sensitive and confidential matters

You are proficient in Microsoft applications, including Word, Excel, PowerPoint, and Outlook You are a resourceful and creative problem solver with strong attention to detail and a high level of accuracy

You have strong interpersonal and communication skills and bring a professional, discreet, personable, and client service driven approach

You are flexible with hours and available to work overtime when required#FSCHIRINGWhat You’ll Get:

Caring Community. You’ll collaborate with teammates who are equally passionate about innovating, doing the right things, and driving the industry forward – together, united in beauty.

Fulfilling Path. Your career glow-up starts here with access to opportunities that will challenge, stretch, and develop your skills. You’ll have access to the global community of luxury group LVMH (Louis Vuitton Moët Hennessy) for endless career opportunities.

Meaningful Work. As you make an impact on beauty, you’ll feel and see the positive change (consumer,…