Office Manager

We are seeking a highly organized, professional, and customer-focused Office Manager to oversee the day-to-day operations. The successful candidate will play a key role in ensuring the office runs efficiently and provides exceptional support to employees, management, visitors, and vendors.

The ideal candidate is a proactive team player with strong communication skills, excellent attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

• Order and maintain office supplies, coffee, kitchen supplies, and other office necessities.
• Monitor inventory levels and ensure timely replenishment of supplies.
• Coordinate with vendors and service providers as required.
• Maintain a clean, organized, and professional office environment.

• Coordinate the ordering, setup, and distribution of office transponders/access devices.
• Arrange cell phone setup and onboarding requirements for new employees in coordination with the IT department.
• Assist with new employee onboarding and office orientation.
• Provide administrative support to management and staff as needed.

• Schedule and manage boardroom bookings.
• Organize and coordinate virtual meetings using Microsoft Teams, Zoom, or other platforms.
• Prepare meeting rooms and ensure technology is ready prior to meetings.
• Assist with office events, employee meetings, and special functions.

• Serve as a professional first point of contact for visitors, clients, and employees.
• Respond to inquiries in a courteous and timely manner.
• Foster positive working relationships with employees, vendors, and external contacts.
• Support a collaborative and welcoming office culture.

Required Skills

• Proficiency with Microsoft Office Suite, including:
• Outlook
• Excel
• Word
• Teams
• Strong administrative and organizational skills.
• Excellent verbal and written communication skills.
• Outstanding customer service and interpersonal skills.
• Ability to prioritize tasks and manage multiple deadlines.
• Strong attention to detail and problem-solving abilities.

• Professional, courteous, and well-mannered.
• Friendly and approachable demeanor.
• Reliable and dependable.
• Strong team player with a positive attitude.
• Self-motivated and capable of working independently.
• Ability to maintain confidentiality and professionalism at all times.

• Previous experience as an Office Manager, Administrative Coordinator, Executive Assistant, or similar role.
• Experience coordinating office facilities, vendors, and employee onboarding.
• Familiarity with office access systems and telecommunications setup.

• Collaborative and supportive team environment
• Opportunities for professional growth and development