Executive Assistant to Vice Presidents; J0826-0210

Company Bio

North York General is one of Canada’s leading community academic hospitals with a vision to deliver World-Class Care, 24/7. Affiliated with the University of Toronto, our multi-site campus supports our diverse community through every stage and life-defining moment by providing a wide range of acute care, ambulatory and long-term care services.

North York General is one of Canada’s leading community academic hospitals with a vision to deliver World-Class Care, 24/7. Affiliated with the University of Toronto, our multi-site campus supports our diverse community through every stage and life-defining moment by providing a wide range of acute care, ambulatory and long‑term care services.

What defines North York General goes beyond exceptional quality care. Our superpower is how we deliver that care – the unparalleled compassion we bring to every encounter, during the moments that matter. Through partnerships, collaboration and academic endeavours, we seek to set new standards for People-Centred Care—a cornerstone of our culture and central to our Mission:
People-Centred Care for a healthier community. North York General is a member of the North York Toronto Health Partners, an Ontario Health Team that integrates local care with patients, primary care and community partners. We are proud to be a place where the best people come to learn, grow and innovate. Join North York General to accelerate your career!

You will be part of a team of administrative professionals supporting the Senior Leadership Team. Specifically, you will be directly supporting two Vice-Presidents. Your goal in this position is to represent the Administration office in a professional and customer focused manner, and to provide a full range of administrative support to the daily activities of the Vice Presidents and other members of the Senior Leadership Team as needed.

Utilizing a broad-based knowledge of NYGH policies, administrative practices and procedures, you will manage a variable and broad range of administrative activities, manage relationships with both internal and external contacts, handle complaints, and resolve administrative issues. You will have effective written and verbal communication, critical thinking and problem-solving skills. You have strong organizational and time management skills with the ability to multi-task and prioritize work.

You are confident working under pressure in a fast-paced office with the ability to meet tight deadlines. You will embrace the challenge of prioritizing work demands in a fast paced and stressful environment. You will be nimble and adjust to shifting priorities. This position contributes to the shared responsibility of ensuring health and safety policies are followed to provide for a healthy environment for patients, staff, physicians, volunteers and families.

• Provide administrative support to the daily activities of the Vice Presidents, and as needed, to other members of the Senior Leadership Team
• Be responsible for effectively managing the Vice Presidents' schedules, which includes scheduling, foreseeing conflicts and developing solutions
• Support the Vice Presidents by prioritizing work to ensure deadlines are consistently met
• Be responsible for the timely processing of correspondence
• Handle a wide variety of inquiries and apply judgment in responding to inquiries autonomously
• Organize and maintain electronic and/or paper file management retrieval systems, including archiving correspondence and corporate documents
• Proactively identify requirements and prepare complex documents, presentations, briefing notes, databases, reports, spreadsheets, notices, using a variety of software programs with minimal direction
• Be responsible for ordering and maintaining the general office supplies
• Assist in coordinating events and meetings such as Board, Senior Leadership Team Events, Board Committee, and Annual meetings.
• Participate in and lead activities to complete special projects, assignments and/or reports
• Support all aspects of meetings including but not limited to, agenda preparation, recording of minutes…