Administrative Assistant – Finance & Billing

Administrative Assistant – Finance & Billing
Job Category  :  Rail Transportation

Requisition Number  :  ADMIN
001731

Full-Time

Locations
Showing 1 location

Toronto
Toronto, ON, CAN

Description
Join Cando’s administrative team in a dynamic hybrid position supporting finance, billing, operations, customers, and internal stakeholders. This role is ideally suited for a highly organized, detail-oriented self-starter with strong financial and analytical skills and advanced proficiency in Microsoft Excel and Microsoft Office.

The Administrative Assistant – Finance & Billing  will play an important role in supporting the accurate and timely administration of financial and billing activities, while also providing administrative support to a dynamic operational team. The successful candidate will work directly with corporate customers, vendors, management, and internal stakeholders and must be comfortable managing competing priorities in a fast-paced environment.

If you enjoy working with numbers, solving problems, improving processes, and working collaboratively within a team that promotes a strong safety culture, this opportunity is for you!

Work Life Balance with Fixed Schedules

Cando’s Technical and Leadership Training Programs

Award Winning Safety Culture

Employee Ownership Program

Group Life, Accidental Death & Dismemberment, and Long-Term Disability Insurances

Canada’s Best Managed Company for 9 years!

Job Description

The Administrative Assistant – Finance & Billing is responsible for providing comprehensive administrative, financial, and billing support to the operational team. This position requires a high level of accuracy, organization, confidentiality, and financial acumen, along with the ability to communicate effectively with both internal and external stakeholders. The salary range for this position is $70,000 to $75,000.00.

The successful candidate will assist with billing administration, invoice preparation and reconciliation, financial tracking, reporting, documentation, and customer follow-up. The role will also provide general administrative support to operations and assist in ensuring financial and administrative processes are completed accurately and within established timelines.

Provide administrative, financial, and billing support to the Superintendent and operational leadership team.

Prepare, review, track, and reconcile customer invoices, purchase orders, expenses, and supporting documentation.

Assist with monthly billing processes, ensuring charges are accurately supported and submitted within required timelines.

Maintain detailed billing and financial tracking spreadsheets and provide regular status updates to management.

Review financial information for accuracy, identify discrepancies, and coordinate resolution with customers, vendors, and internal stakeholders.

Work directly with corporate customers and internal departments regarding billing inquiries, documentation, approvals, and account reconciliation.

Assist with accounts receivable and follow up on outstanding or disputed invoices as required.

Support the preparation of monthly operational, financial, and KPI reports.

Maintain organized and accurate electronic and hard-copy records in accordance with company requirements.

Provide administrative support to operational sites and assist with coordination of regional requirements.

Assist with purchase orders, expense reporting, cost allocation, and other financial administration.

Support employee onboarding, documentation, and related administrative requirements as required.

Coordinate training and recertification documentation and submit required records to the Safety Centre.

Maintain confidentiality when handling employee, customer, financial, and commercially sensitive information.

Identify opportunities to improve administrative and billing processes, reduce errors, and increase efficiency.

Perform other administrative and financial duties as required to support the operation.

Skills, Knowledge, & Abilities

Advanced proficiency in Microsoft Excel, including the ability to work with complex spreadsheets, formulas, data analysis, sorting/filtering, lookups, and reporting.

Advanced proficiency in…