Office Services Coordinator

We are looking for an Office Services Coordinator to support daily front-of-house and administrative operations in our office within the services industry. This long-term contract opportunity is ideal for someone who brings a service-oriented approach to reception, office coordination, and team support. The successful candidate will help maintain an organized workplace, provide a welcoming experience for visitors, and assist with a range of office services that keep business activities running smoothly.

Responsibilities:

• Welcome visitors, clients, and staff in a courteous manner while managing the front desk and directing inquiries appropriately.

• Answer and route incoming calls, take accurate messages, and respond to general administrative questions with strong customer service.

• Coordinate day-to-day office services such as meeting room scheduling, mail distribution, courier arrangements, and supply management.

• Support internal teams with administrative tasks including document preparation, filing, data entry, and general office organization.

• Monitor shared office spaces to ensure they remain tidy, functional, and ready for employees and guests throughout the day.

• Assist with onboarding logistics, workstation readiness, and other coordination activities that contribute to an efficient office environment.

• Liaise with vendors and building contacts to address routine service requests and maintain smooth office operations.

• Contribute to operational updates or office process changes as needed, including supporting administrative adjustments tied to internal systems or workflow improvements.