Exectuive Assistant

Job Description

What is the Opportunity?

As an Executive Assistant, you play a critical role by providing direct support to the senior leadership team within RBC. This role will support the Vice President, T&O Strategic Program Office and Vice President, Enterprise Architecture . You will be accountable for managing schedules, departmental events and executive correspondence to ensure the effectiveness of the executive leadership team. In addition, you will liaise with RBC Leadership and business partners on behalf of the leadership team, follow-up on action items, maintain calendars, coordinate travel arrangements, maintain and organize files, prepare correspondence and other presentation materials, and prepare / act as a pre-verification officer for department expense reports.

What will you do?

• Act as the key contact for the executives that you will be supporting.

• Calendar management including prioritizing, scheduling, and managing conflicts.

• Monitor a dedicated inbox to help manage meeting proposals, action items and address and delegate inquiries.

• Support the overall objectives of the Senior Management Team with the coordination of meeting planning and materials, including providing administrative support, organizing of team meetings, helping with town hall meetings, etc.

• As required, follow up on any agenda items or deliverables including coordination with facilitator and presenters to deliver materials in a timely manner.

• Coordinate travel and hotel arrangements for the team, as needed.

• Manage the senior executive’s and leadership team’s supplier relations, maintain records and business expenses, and ensure invoices and bills are promptly paid; prepare and approve expenses according to delegated authorities.

• Maintain team vacation schedule and up-to-date records for the executives and their direct reports within the Vacation & Absence Management (VAM) system.

• Organize communication sessions, employee recognition celebrations, and other team events.

• Coordinate arrangements for employee changes and onboarding plans for new hires, including equipment and premises requirements and ensuring adherence policies and procedures.

• Raise awareness among the team, extend invitations to key business partners, maintain effective knowledge of all relevant resources and services available within organization.

• Proactively seek opportunities to provide additional value to ensure all established deadlines/commitments are met.

What do you need to succeed?
Must have:

• 5+ years of executive administration or coordination experience, providing support to senior level management

• Strong interpersonal and diplomacy skills and comfort in dealing with individuals across all levels of the organization

• Strong organizational skills and attention to detail; an ability to multi-task and prioritize

• Ability to work in a fast-paced environment and deal with change and continuously shifting requirements

• Ability to work efficiently and accurately with minimal supervision

• Highly proficient in Microsoft Word, Power Point, Excel, Outlook.

• Strong organizational skills including ability to organize, plan and schedule activities and strong calendar management/scheduling skills

• Ability to anticipate needs and flag questions or opportunities

• Strong communication skills, both written and oral

Job Skills

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Note: Applications will be accepted until 11:59 PM on the day prior to the Final date to receive applications date above

Our Employment Opportunities

At RBC, we are guided by living shared values of Client First, Integrity, Collaboration, Respect and Excellence and winning together as One RBC. We believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful…