Administrative assistant

LANGUAGES

English

• College/CEGEP

1 year to less than 2 years

Work must be completed at the physical location. There is no option to work remotely.

• Arrange and co-ordinate seminars, conferences, etc.
• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Plan and control budget and expenditures
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Oversee the preparation of reports
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Perform data entry
• Provide customer service
• Perform basic bookkeeping tasks

• 1 to 2 people

• Criminal record check

• Public transportation is available

• Ability to work independently
• Attention to detail
• Work with minimal supervision

• Flexibility
• Team player
• Reliability