Coordinator, Facilities Management

Fitzrovia is seeking to hire a Coordinator, Facilities Management to join our team. This role supports the Facilities and Maintenance functions across Fitzrovia’s residential portfolio, working closely with Property Management, Asset Management, Capital Projects, and on-site teams. The Coordinator assists with the planning, coordination, and administration of repairs, preventative maintenance, service contracts, and small projects, ensuring buildings are well maintained, operating efficiently, and compliant with internal standards and regulatory requirements.

This position provides critical administrative, coordination, and reporting support across facilities operations, vendor management, and financial controls, and is well suited for a detail-oriented professional looking to grow within facilities, property, or real estate operations.

At Fitzrovia, we pride ourselves on being an entrepreneurial and innovative organization, which makes this role well suited for a candidate looking to roll up their sleeves, wear multiple hats and contribute to all aspects of real estate investment and development.

As we are a highly collaborative team, the successful candidate will be required to work in-office (OR) on-site full-time.

This position is being created to support anticipated growth. The salary range for this position is $60,000 - $70,000, based on skills and experience. Our total rewards program recognizes performance, supports well-being, and encourages growth by offering paid vacation and personal days, comprehensive benefits, wellness and mental health resources, and a generous professional development allowance.

Fitzrovia uses AI-enabled tools to assist in screening and assessing applications. Final hiring decisions are made by Fitzrovia’s hiring team.

• Support day-to-day facilities management activities across the portfolio, including repairs, preventative maintenance programs, and small projects.
• Coordinate with Property Management and on-site Maintenance teams to ensure scheduled preventative maintenance tasks are tracked and completed.
• Assist in coordinating internal staff and external contractors to support operational requirements.
• Assist with the preparation of service contract tenders and Requests for Quotes (RFQs) in support of Facilities and Property Management teams.
• Support tender receipt, analysis, contractor pre-qualification, and ongoing vendor management activities.
• Assist in maintaining an Approved Contractor List and supporting vendor onboarding initiatives.

• Provide administrative support for facilities-related initiatives, including meeting coordination, agendas, minutes, and action tracking.
• Maintain organized and up-to-date property documentation, including service contracts, warranties, compliance reports, and regulatory records within shared drives or SharePoint.
• Support special projects and initiatives as assigned by the Facilities Management team.
• Create and issue Purchase Orders in Yardi in accordance with internal approval requirements.
• Process invoices in Yardi, including matching to purchase orders and contracts, coding to budgets, and coordinating with Accounting and Capital Projects teams.
• Assist with the creation, maintenance, and updating of cost trackers and small project budgets.

• Draft and distribute correspondence and reports to contractors, consultants, property teams, and internal stakeholders.
• Support reporting related to maintenance activities, service contracts, and budget tracking.
• Act as a liaison between Facilities, Accounting, Property Management, and external vendors to support clear and timely communication.

• Minimum of 2 years’ experience in a facilities, maintenance, property management, or real estate administration role.
• Previous experience providing administrative or coordination support within Facilities or Property Management environments is preferred.
• Strong working knowledge of Microsoft Excel, Word, and PowerPoint; advanced Excel skills are considered an asset.
• Experience with Yardi and Bluebeam Revu is an…