Office & Events Manager

About Blue J

Blue J is the leading generative AI solution for tax professionals and one of Canada's fastest-growing AI companies. Headquartered in Toronto, we're a high-growth B2B SaaS company building industry-leading tax research software that helps accountants find accurate answers to complex tax questions with greater speed and confidence.

Backed by a $122M USD Series D funding round, we're scaling rapidly across North America and the UK while continuing to push the boundaries of what's possible with AI. By combining advanced technology with deep tax expertise, we empower tax professionals to work more efficiently, make better decisions, and deliver greater value to their clients.

We’re excited to connect with qualified candidates and sincerely appreciate everyone’s interest in joining Blue J. This is an in office role, and candidates must be within commuting distance of Toronto, with the expectation of being in person 5 days a week at our Toronto office location. Candidates must be legally eligible to work in Canada.

This role owns the day-to-day running of the Blue J office facilities, security, supplies and is the go-to operational resource for on-site employees. You'll keep the office safe, well-stocked, welcoming, and smoothly run, acting as the connective tissue between guests, vendors, and internal teams. You'll also coordinate quarterly company all-hands events at off-site venues and support in-office team celebrations throughout the year.

• Plan and organize quarterly company all-hands events at off-site venues, including venue sourcing, logistics, and vendor coordination
• Coordinate catering and logistics for ad hoc team events, social gatherings, holiday celebrations, and milestone recognitions
• Manage employee experience for virtual and hybrid company events for special holidays, learning sessions, new hires
• Track event budgets and reconcile spend against plan for each event

• Maintain office and meeting-room supplies: place orders, monitor levels, and restock
• Maintain the storage room, keeping it organized and stocked
• Manage kitchen/pantry stocking and catering for meetings and in-office events.
• Own company shipping and receiving
• Manage vendor relationships (cleaning, repairs, supplies) and on-site vendors as needed

• Submit and track tickets for repairs and cleaning
• Serve as landlord / property-management liaison
• Serve as point of contact for office access and desk-booking systems (Eden and Kisi)
• Prepare quarterly office statistics reports on desk and meeting-room utilization.

• Own Joint Health & Safety Committee (JHSC) compliance responsibilities
• Run quarterly JHSC meetings and monthly office inspections
• Maintain first-aid supplies and emergency procedures

• Maintain the Office Handbook, keeping policies and procedures current.
• Own office-wide communications (closures, maintenance notices, event announcements, etc.)

• Own month-end reconciliation of the office expense credit card.

Track and report against the office/facilities budget.

• 3+ years in office management, facilities, or workplace operations
• Highly organized, hands-on, and proactive, with strong follow-through on maintenance and logistics
• Comfortable being the on-site face of the office for guests and staff, with excellent interpersonal and written communication skills
• Demonstrated experience managing vendors and negotiating service contracts
• Comfortable owning a budget and reconciling expenses accurately and on time
• Familiarity with workplace tools (e.g., Eden, Kisi, Float) an asset
• Proficiency with Google Workspace or Microsoft…