Administrative Assistant

Who are we?

At RBCx, we power bold ideas, founders, and tech companies. We help some of the most ambitious tech and innovation companies scale and make an impact in the world by connecting them to the right people, ideas, and financial solutions of one of Canada’s largest banks. Whether we’re helping to build ideas from the ground up or working alongside entrepreneurs to build the next generation of businesses, we know our most valuable asset is our people.

We are deeply invested in our team’s well-being and development, and ensuring RBCx isn’t just a place to work, but a place to belong.

At RBCx, we power bold ideas, founders, and tech companies. We help some of the most ambitious tech and innovation companies scale and make an impact in the world by connecting them to the right people, ideas, and financial solutions of one of Canada’s largest banks. Whether we’re helping to build ideas from the ground up or working alongside entrepreneurs to build the next generation of businesses, we know our most valuable asset is our people.

We are deeply invested in our team’s well-being and development, and ensuring RBCx isn’t just a place to work, but a place to belong.

We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support our Ottawa and GTA team. The candidate can be based in Ottawa or Toronto. This hybrid role requires a dynamic individual who can manage schedules, handle confidential information with discretion, and maintain a productive, efficient, and professional workplace environment.

The RBCx Admin team works magic behind the scenes to keep everything running smoothly. They support our leaders across the organization and help teams unlock their potential by prioritizing and anticipating needs even before they arise. They serve as the backbone of the organization’s day-to-day functions—supporting the fast-paced, collaborative community that helps to define RBCx’s culture. If you’re resourceful and find joy in making things happen, then this is the team for you.

Areas of work include Executive Support, Event Planning, Travel Coordination, Administrative Operations, and Team Communications.

This role works in the office 3 to 4 days a week.

• Provide high-level administrative support to one Managing Director and two Directors; including calendar management, travel arrangements, expense reporting, and meeting coordination.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Act as a liaison between the directors that you support and internal/external stakeholders.
• Handle confidential and sensitive information with the utmost discretion.
• Work closely with other administrative assistants in the organization to effectively plan meetings, and events and manage calendar series. Provide administrative backup to other administrative assistants during vacation and other absences.
• Continue to adjust the way we work, supporting the overall goals of the senior management team (display agility, utilize new tools and skills (virtual capabilities), and encourage and proactively identify and execute efficiencies).
• Facilitate and support operational aspects, such as; asset and inventory management, onboarding support for new hires, and transfers.
• Support the team in activities to drive deeper employee engagement (i.e. team social events, coffee chat sessions, focus groups, and other connect with EVP opportunities).

• 2-3+ years experience as an administrative assistant in a fast paced, ever changing environment.
• College or University education preferred.
• Collaborative and team-oriented with a positive, “no task too small” mindset, you’re willing to…