Service Area Buyer

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• Job Category: Finance, Accounting & Purchasing
• Division & Section: Social Development, Finance & Admin, SDF&A Financial Management
• Work Location: METRO HALL, 55 John Street, Toronto, M5V 3C6
• Job Type & Duration: Full-time, 3 Permanent vacancies, 1 Temporary (12 month) vacancy
• Hourly Rate and Wage Grade: $42.28- $46.31, TF0293, Wage Grade 11
• Shift Information: Mon-Fri - 7hrs (35 hours per week)
• Affiliation: L79 Full-time
• Number of Positions Open: 4
• Posting Period: 19
  -Feb-2026 to 05-Mar-2026

Job Description:

To purchase materials, services and equipment for a City service area.

• Prepares and edits purchase requisitions.
• Prepares product specifications descriptions/scope of work.
• Issues competitive quotations within service area approved limits and develops specifications for same.
• Confers with suppliers regarding delivery, quality, etc., to ensure that service area and specification requirements are met.
• Operates the City's automated purchasing system to process purchasing requirements (e.g. service area purchase orders and purchase requisitions) and to update and retrieve purchasing information.
• Operates the service area's purchasing system in MS Access for the processing of quotation requests and proposal calls and to track the status of requests to purchase.
• Assists service area clients in developing their purchasing budget and annual purchasing plans.
• Participates in the supplier evaluation/performance process and conducts follow up.
• Represents the Service Area and provides advice, training and a coordination role to divisions and clients regarding purchasing and materials management matters, including any automated systems, purchasing procedures, etc.
• Investigates complaints and resolves disputes between suppliers and customers.
• Provides support to staff within the section as necessary and as directed.
• Prepares quote summary and arranges for samples and testing of products if required.
• Participates on committees related to Service Area purchasing.
• Interviews sales representatives and visits supplier locations, warehouses.
• Prepares service area purchase orders and related documentation from quotations, tenders and proposals.
• Prepares correspondence and administrative reports using word processing and spreadsheet software.

Yourapplicationmust describeyourqualifications as theyrelateto:

• A certificate/diploma in a Purchasing or Supply Chain program from a recognized college/university or an equivalent combination of education and experience
• Experience in the purchasing of goods and services in public and/or private sector environments
• Experience with processing, issuing, and summarizing competitive Requests for Quotation, preparing purchase orders, and developing product/service specifications
• Experience working with a variety of software packages including Microsoft Office Suite (i.e. Word, Excel and Outlook)
• Experience in utilizing computerized purchasing systems (e.g. SAP purchasing module, RPGS Online)

• Knowledge of various Acts and Regulations governing the public purchasing function (e.g. Workplace Safety and Insurance Act, City of Toronto Fair Wage/Labour Trades Regulations, Federal and Provincial Sales Tax Regulations, etc.)
• Knowledge of the City's Purchasing By-law, policies and procedures.
• Knowledge of the City's accounting system
• Excellent analytical problem-solving and negotiating skills
• Good report and letter writing skills
• Highly developed communication skills, both verbal and written
• Excellent interpersonal skills with the ability to work effectively with other staff and members of the public
• Ability to exercise initiative and sound judgement

City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City's Internal Job Posting Portal.

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity .