Planning & Product Coordinator

About Us

At Wynford, we create transformative live and digital experiences that strengthen cultures and drive results for Fortune 100 and emerging clients. From global incentive travel and large events to experiential workshops and product launches, we deliver best‑in‑class events rooted in empathy, collaboration, and relentless innovation. Our passion lies in valuing every voice, fostering ownership, and designing with the end‑user at heart.

As a Planning & Product Coordinator, you’ll play a critical role in building compelling, globally inspired incentive travel proposals. Working closely with Product Buyers and Sales Directors, you’ll support the sourcing, budgeting, and development of programs that balance creativity, feasibility, and commercial rigor. You’ll contribute to shaping proposals from the ground up—conducting destination research, coordinating with suppliers, and supporting the development of deliverables that bring ideas to life.

Base salary range for this role is $55,000 - $60,000 annually.

• Early‑career professionals building a career in incentive travel or event strategy — not solely focused on onsite execution
• Detail‑oriented coordinators who enjoy structuring information and building proposals from the ground up
• Individuals who enjoy both creativity and execution — bringing ideas to life through research, coordination, and detail
• Those eager to build foundational commercial and sourcing skills in a fast‑paced, proposal‑driven environment

Assist with pre‑sale sourcing, budgeting, and proposal development by gathering supplier information, building RFPs, and supporting program design that balances experience, cost, and feasibility.

Conduct destination and supplier research, develop foundational program elements (e.G., room blocks, program grids), and ensure all materials are accurate, organized, and client‑ready.

Partner closely with Product Buyers, Planners, and Sales Directors to support timelines, gather inputs, and ensure alignment across stakeholders as proposals evolve.

Assist in engaging hotels, DMCs, and experience providers—collecting proposals, reviewing details, and helping compile information into compelling, easy‑to‑digest formats.

Support cost development by collecting quotes, updating budgets, and learning how to evaluate pricing, risks, and assumptions within proposals.

Develop an understanding of contract terms, concessions, and supplier negotiations while supporting senior team members in achieving competitive outcomes.

Continuously build knowledge of destinations, hotels, and industry trends, becoming a reliable resource for emerging ideas and program inspiration.

Organize proposal materials, supplier information, and contracts for seamless transition to the Operations team once programs are confirmed.

• 1+ year of experience in events, hospitality, or the meetings & incentive travel industry
• Exposure to sourcing, planning, or pre‑sale proposal development is an asset
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• Clear written and verbal communication skills
• A collaborative mindset and ability to work cross‑functionally
• Comfort with Microsoft Office / Google Suite (CVENT is a plus)
• Curiosity and enthusiasm for global travel, destinations, and experience design

• Curious & Eager to Learn:
  You actively build your knowledge of destinations, suppliers, and industry trends
• Detail‑Oriented & Organized:
  You take pride in producing accurate, polished work and keeping complex information structured
• A Collaborative Team Player:
  You communicate effectively and contribute positively across teams
• A Problem‑Solver in Progress:
  You’re comfortable navigating ambiguity, asking thoughtful questions, and proposing solutions
• Participant‑Focused:
  You think about how…