Bid Manager, Business

Overview of the role and responsibilities

• Manage end to end processes to prepare high-quality and visually compelling bid and solicitation responses;
• Oversee monitoring of relevant procurement websites and databases to identify potential new opportunities aligned with the firm’s Group Strategy and strategic growth areas;
• Triage incoming opportunities to assess suitability, required effort and right to win
• Facilitate bid kick-off meetings and regular check-in meetings to ensure alignment and progress;
• Establish win themes and key differentiators and leverage written and graphic content to support such strategies;
• Organize and manage bid timelines and internal deadlines to ensure timely submissions through prioritizing critical path tasks based on urgency and importance;
• Research client needs to ensure clarity, accuracy and alignment with client objectives in our proposals;
• Communicate and coordinate with Senior Management and Project Leads to gather relevant information, specific client needs, proposed fees and required sub-consultant information;
• Oversee the development, organization, and ongoing maintenance of regularly used bid collateral (i.e., CVs, writing library, project data, case studies, qualifications, certificates, templates etc.);
• Collaborate with other team members to prepare for client interviews;
• Maintain bid pipeline data, including fees, outcomes, BD activities in BDP’s Client Relationship Management System (CRM);
• Identify trends, best practices and areas of improvement to enhance the delivery process for bids;
• Collaborate with other team members supporting the preparation of bid documents;
• Participate in Business Development activities as required to stay informed about opportunities and industry trends;
• Reporting Structure:
  This role will report to the Business Development and Strategic Partnerships Associate, working as part of an established, supportive, highly effective and successful work-winning team.

• 5+ years of relevant professional experience in bids, creative and technical writing or business development role, preferably in the Architecture, Engineering or Construction (AEC) or creative industry;
• Experience of managing complex bid processes incorporating multiple parties, sub-contractors and/or service lines;
• University degree or college diploma, preferably in Architecture, Design, Marketing, English Literature, Journalism or equivalent experience;
• Knowledge of Canadian procurement practices and project delivery models;
• Strong organization skills, methodical in approach, a keen eye for detail, and the ability to synthesize information into compelling content;
• Excellent communication skills, especially written English;
• Excellent writing, storytelling, editing and proofreading capabilities;
• Ability to manage multiple priorities and deadlines while meeting quality standards and on-time delivery;
• Works well in a team environment where there's acceptance of continuous improvement and openness for sharing and accepting feedback;
• Possessing a flexible approach to dealing with issues and finding solutions;
• Eagerness to learn and develop in the field of bid development and work winning;
• Highly proficient in the use of Adobe Creative Suite and MS Office;
• Experience with Deltek Vision, Zoho and Open Asset is considered an asset.