Proposal Specialist

McCarthy Tétrault is a leading Canadian law firm offering a full suite of legal and business solutions to clients in Canada and around the world. With offices in Toronto, Montréal, Québec City, Calgary and Vancouver, we provide challenging and rewarding career opportunities across the country. Recognized as one of Canada’s Top 100 Employers for eleven consecutive years and one of Canada’s Best Diversity Employers for fourteen consecutive years, our culture is guided by The McCarthy Way—our shared approach to working with clients and with each other.

The McCarthy Way is built on four core elements:
Excellence, through attracting and developing top talent committed to delivering on our Client Commitment;
Collaboration, through seamless, integrated teamwork;
Inclusion, through eliminating barriers to belonging and success; and Innovation, through delivering maximum value by embracing leading-edge technologies and approaches. Together, these principles shape how we work, lead, and grow—every day.

McCarthy Tétrault employees benefit from a hybrid work environment. This position is to fill an existing vacancy.

We are recruiting for a Proposal Specialist to join our team in Toronto or Montreal office. The successful candidate must have a minimum of of 3 years of relevant business experience, ideally with 2 years in a large professional services organization and will be responsible for proposal and pitch support, content improvement and management and operational and project leadership.

The offered salary may vary based on the candidate’s job-specific knowledge, skills, and experience.

• Leading the development of responses to Requests for Proposal (RFPs), Requests for Information (RFIs), Expressions of Interest (EOIs), pitch materials and collateral. This includes leading opportunities originating from clients nationally, and involves understanding the unique aspects of the legal market and collaborating with lawyers in each region to develop client-centric proposals that articulate the Firm’s value and market differentiation.
  
  Responsibilities include:
• Working directly with lawyers and members of the Clients and Markets team to draft responses to RFPs, RFIs, EOIs, pitch materials and collateral;
• Providing strategic direction and insight, applying proposal best practices, and influencing and negotiating with stakeholders to ensure proposals and pitch materials are responsive, client-focused, and articulate the firm’s value and differentiation;
• Organizing and leading kick-off meetings to determine win themes and proposal strategy;
• Creating first drafts using internal content and tools;
• Overseeing and finalizing client-ready pitches and proposals (including production using our internal print shop and/or submission via procurement sites);
• Ensuring RFPs, proposals and pitches are tracked in the Firm’s business development databases.
• Reviewing procurement sites to identify potential new business opportunities. Working with lawyers on go/no go decisions.
• Leading, organizing and coordinating support for in-person pitches to clients and prospects, including drafting agendas, speaking notes, presentations, hand-outs, and associated credential materials, and facilitating dry-run practices.
• Leading and coordinating the response development for client reporting requests, including liaising with diverse firm stakeholders such as Finance, Inclusion Office, HR, IT, and more.
• Supporting lawyers with time-sensitive client requests for Firm credentials.
• Diarizing follow-ups with lawyers on proposal opportunities and tracking results in Firm databases.
• Providing support with respect to reporting of proposal statistics such as volume, win rate, proposals by industry, etc.
• Working with the Research and Information team to gather and distill client/prospect and industry intelligence to assist lawyers in the proposal process.
• Developing industry- and practice-focused proposal templates to improve efficiency.
• Undertaking the writing and editing of “stock” proposal content, including differentiators, value propositions, and content related to practice…