Senior Contract Administrator

Overview

Founded in 2002, the Nuclear Waste Management Organization (NWMO)is a not-for-profit organization tasked with the safe, long-term management of Canada’s intermediate- and high- level radioactive waste, in a manner that protects people and the environment for generations to come.

The NWMO has been guided for more than 20 years by a dedicated team of world-class scientists, engineers and Indigenous Knowledge Holders who are developing innovative and collaborative solutions for nuclear waste management. In 2024, the NWMO selected Wabigoon Lake Ojibway Nation and the Township of Ignace as the hosts for the site for a deep geological repository for used nuclear fuel.

This decision means our office and staff will, in the future, be relocating to Ignace, Ont., and the deep geological repository will be situated in the area near Wabigoon Lake Ojibway Nation and the Township of Ignace. Infrastructure planning and development are underway to support this transition and ensure that both the community and our employees are well served and supported, now and in the future.

Senior Contract Administrator

Fulltime – One (1) Position Available

Position Location:Toronto Head Office – 30 Adelaide St, East

OR Ignace, Ontario – 304 Main Street

Reporting to the Manager, Contracts Management & Administration, and working in a matrix organization with a multidisciplinary team, the successful candidate will carry outthe responsibility of supporting the Contract Owners with the management and administration of multiple contracts in a variety of sizes, scopes, and complexities, ensuring all contracting-related activities (from identification of need through to service execution, administration, and close out), are carried out in alignment with NWMO Policies and Procedures.

This role will include the full spectrum of contracts management, including business analysis, contracts administration, negotiations, contracts change management, and support the resolution of contractual disputes. This role will require significant cross departmental teamwork and collaboration with Contract Owners in the various NWMO Business Units. This role will, in addition to administering assigned contracts, provide contract management support, oversight and guidance to other Contract Administrators across the organization.

• Day-to-day administration of assigned contracts, which will be of varying levels of complexity and from a variety of disciplines (e.g. Engineering, Consultancy and Corporate services contracts).
• Support contract pre-award activities such as the development of contract terms for effective management of contractual work, participating in bid review processes, and reviewing final contract documentation for completion prior to issuance.
• Performs post-award contract Administration activities on behalf of the NWMO Contract Owner such as:
  • Set-up and conduct of different types of Contract meetings throughout the execution of the work
  • Provide support in ensuring contracts are executed in alignment with the approved Scope of Work and Contract Terms and Conditions
  • Monitoring of contractor performance metrics as defined in the Contract, and escalating variances to the Contract Owner to ensure corrective actions can be taken; provide support with the completion of corrective actions
  • Support the Contract Owner with contract change management processes and contract / Purchase Order amendment processes to obtain approval for any changes to the cost, scope, and schedule of a contract
  • Support with the negotiation of claims and disputes as required, being mindful of the roles and responsibilities of the Purchasing and Legal Departments according to Organization Authority Register (OAR)
  • Conduct the review of monthly progress reports and submitted invoices from the vendors and make recommendations to the Contract Owner on approach and approvals
  • Support in the Contracts and Purchase Orders close-out process
• Provide support and advice on Contract Administration best practices and guidance to the Contract Owner, support staff, and other NWMO contract administrators to obtain compliance with NWMO contract administration processes, systems…