Event Specialist

Contract on T4: 11 months (through end of June 2027)

Work Arrangement: 4-5 days/week onsite

Company: Top IT Firm

Interview Process: Two interview rounds

We are seeking a highly organized Program Manager to support the execution of a client hospitality sponsorship program. This role sits at the intersection of program management, event operations, stakeholder engagement, and operational execution, ensuring sponsorship assets, hospitality events, ticketing programs, and business operations run seamlessly.

This is a highly execution-focused role where the successful candidate will manage multiple work streams simultaneously, coordinate complex logistics, oversee compliance and operational processes, and proactively anticipate business needs. The role requires someone who thrives in a fast-paced environment, communicates confidently with senior stakeholders, and keeps projects moving without requiring constant direction.

• Program Operations – experience using ticketing platforms, CRM systems, spreadsheets, or other tracking tools to manage inventory, attendee data, and reporting.
• Event Operations – logistics, event execution, hospitality coordination.

Years of

Experience:

1-2 years of relevant experience preferred; open to recent graduates who demonstrate the right personality, mindset, and required skills.

• Manage multiple operational work streams simultaneously while ensuring priorities remain on track.
• Develop and maintain detailed project plans, timelines, execution schedules, and deliverables.
• Manage ticketing requests, distribution queues, inventory, allocation lists, recipient tracking, substitutions, and last-minute changes.
• Oversee forms, documentation, operational processes, and compliance requirements.
• Track project milestones and proactively identify risks before they become issues.
• Ensure all sponsorship, ticketing, and hospitality activities comply with company policies, approval processes, privacy standards, and record-keeping requirements.

• Coordinate hospitality events from planning through execution and post-event reporting.
• Own event logistics, execution plans, and operational delivery.
• Coordinate with internal teams, agencies, vendors, and ticketing partners to ensure flawless execution.
• Manage pre-event, onsite, virtual, and post-event activities.
• Support sponsorship activations and hospitality programs while maintaining a high-quality attendee experience.
• Partner with internal business teams, agencies, vendors, and external partners.
• Build strong relationships with senior leadership and executive stakeholders.
• Maintain regular communication with clients, guests, vendors, and internal teams to ensure alignment and timely decision-making.

• Prepare and manage event budgets.
• Track KPIs, sponsorship performance, and operational metrics.
• Maintain accurate ticketing, attendee, sponsorship, and event data.
• Prepare post-event reports, dashboards, and executive readouts.

The hiring manager emphasized that attitude and execution style are just as important as experience.

The ideal candidate is:

• Hustler
• Strong Type A personality
• Extremely proactive-anticipates needs instead of waiting for direction.
• Able to think several steps ahead.
• Calm under pressure and able to manage competing priorities.
• Excellent communicator, both written and verbal.
• Highly organized with exceptional attention to detail.
• Positive, collaborative, and solutions-oriented.

Candidates should demonstrate experience in:

• Program Operations
• Event Operations & Logistics
• Hospitality or Sponsorship Programs
• Ticket Management & Allocation
• Cross-functional Stakeholder Management
• Project Tracking, Reporting & Compliance

The hiring manager believes candidates from the following environments are most likely to succeed:

• Technology companies
• PR agencies (strong preference due to the fast-paced, "hustler" mentality)
• Marketing organizations
• Program Operations teams
• Business Operations teams
• Corporate events or sponsorship organizations

The hiring manager referenced Anna Medvedeva as an example of the type of work style that fits well within the team—not because of identical experience, but because of her approach to work.

The ideal team member is:

• Proactive
• Organized
• Reliable
• Professional
• Positive and collaborative
• A self-starter who takes ownership and consistently delivers