Funding and Data Officer

About The Foundation

The McConnell Foundation is a private Canadian foundation that strives for a resilient, inclusive and sustainable society that can successfully address its complex challenges.

The successful candidate will join a dynamic team that supports diverse and innovative approaches to community resilience, reconciliation and climate change. We do this through a variety of means: financial contributions and investment, capacity building, consultation and collaboration with the public, private and non-profit sectors.

The McConnell Foundation is a private Canadian foundation that strives for a resilient, inclusive and sustainable society that can successfully address its complex challenges.

The successful candidate will join a dynamic team that supports diverse and innovative approaches to community resilience, reconciliation and climate change. We do this through a variety of means: financial contributions and investment, capacity building, consultation and collaboration with the public, private and non-profit sectors.

Applications close at noon on September 15, 2025. The first round of interviews will take place the week of September 29, 2025.

Location
Candidates must be based in Toronto, Ontario

Mode
Hybrid – Must reside within Canada

Employment type
Full-Time, Permanent

Supervisor
Funding Manager

Department and Team
Operations

Hiring Salary Range (90-95%)
$56,300 to $59,400

Statement on Salary Negotiation
During hiring, employees are placed only at the top of the offered range if they demonstrate most or all asset qualifications. The Foundation offers candidates an additional 5% on the salary scale when they are based in the City of Toronto.

The Funding and Database Officer ensures data accuracy and consistency in the Foundation’s grants management system and funding processes. Reporting to the Funding Manger, the role is a vital part of the Funding Team which supports the Foundation in administrating funding contributions, agreements and expense allocations.

• Supports the funding process, in collaboration with the Funding team and Program team, by: creating and administrating grants records of various types; finalizing reports; drafting, editing and proofreading letters and documents necessary for payment processing; and obtains approvals and signatures.
• Serves as the main operational lead to the Program team members of at least two major focus areas by supporting and assisting with partner outreach requests linked to existing funding commitments.
• Tracks, and maintains records for contract obligations with consultants, evaluators and researchers.
• Tracks applications in various stages of the review cycle and follows up that the appropriate action is set up as necessary.
• Collaborates with the Programs Team to implement continuous improvement to funding processes.
• Responsible for processing and troubleshooting stakeholder requests into the Grants Management System (GMS).
• Answers questions related to the registration and application process and responsible for monitoring the Foundation’s general information mailbox.
• Supports the Funding team in GMS buildouts and customization programs and is actively involved in testing.

• Assists in the reconciling funding and program expenses in the GMS with the financial accounting software.
• Collaborates with Funding and Learning & Evaluation teams on determining policies and best practices for proper record maintenance and archival techniques with an eye towards future data analysis.
• Supports in developing a robust training program for staff members on the GMS/CRM and data governance and management at the Foundation.
• Collaborates on building, maintaining and enforcing best practices for user maintenance and privacy /confidentiality of data within the Foundation’s technology suite.
• Remains at the forefront of legislative changes and requirements in terms of data privacy and protection laws and suggests improvements to our internal systems and practices in line with these regulations.