External Permits Manager Job Toronto area,Ontario Canada,Business

Req

Imagine playing a central role in reducing the carbon footprint of Canada’s busiest public transit system and doing so with a consistently ranked Top Employer with a global reach. As part of the ONxpress consortium, Alstom is proudly working to transform the collective mobility of the Greater Toronto and Hamilton areas (GTHA) through the On-Corridor Works project, and we are hiring for hundreds of roles.

The GO Expansion On-Corridor Works scope : new electric locomotives, fleet upgrades, train control systems, network electrification, signalling, telecommunications and digital systems, maintenance, and much more.

The External Permits Manager is responsible for the detailed execution, coordination, and tracking of all permit and approval applications, ensuring timely and compliant submissions in alignment with project requirements.

Key Responsibilities

Permit Identification & Planning

Review project documentation (design drawings, reports, contracts) to identify all permit requirements

Maintain a comprehensive permit register, aligned with project schedule

Support development of submission timelines and dependencies

2. Application Preparation & Submission

Prepare and submit permit applications, including:

Street occupancy permits

Road cut permits

Building permits

Environmental approvals (EASR, PTTW, etc.)

TRCA and other authority permits

Ensure all submissions:

Are complete and compliant

Include required supporting documentation

Follow authority-specific processes

3. Tracking & Progress Monitoring

Maintain and update permit trackers capturing:

Submission dates

Review comments

Responses and resubmissions

Monitor approval timelines and proactively follow up with authorities

Highlight risks or delays to PLAA Manager

4. Stakeholder Coordination

Coordinate meetings with external stakeholders and authorities

Prepare:

Agendas

Minutes

Action logs

Support relationship management under direction of PLAA Manager

5. Technical & Cross-Functional Coordination

Liaise with:

Design teams

Consultants

Construction teams

Collect required inputs for permit submissions

Ensure alignment of submission content with design intent

6. Compliance & Documentation

Ensure all documents and approvals are:

Uploaded to required registries

Properly version-controlled

Maintain audit-ready records of all submissions and approvals

7. Issue Identification & Support

Identify issues affecting permit approvals and escalate appropriately

Support development of mitigation measures

Assist in resolving authority comments

8. Lands & Access Support

Track land access requirements and related documentation

Prepare and submit Permit to Enter (PTE) requests

Maintain records of land and property agreements

Experience

Mandatory:

3–5 years of relevant experience in permitting or infrastructure projects

Bachelor’s degree in engineering, planning, or related field

Strong working knowledge of regulatory processes and permit requirements

Desirable:

Experience on transit or large infrastructure projects

Knowledge of Ontario regulatory frameworks and legislation

Professional certification (EIT, PMP, etc.)

Competencies

Strong coordination and multitasking ability

High attention to detail

Clear communication skills

Ability to work in fast-paced environments

Problem-solving mindset

Compensation

The expected compensation for this role is $105,000 – $135,000 CADper year, plus benefits and eligibility for an annual performance bonus. Final compensation will be based on skills, experience, and internal equity.

Use of Artificial Intelligence in Hiring

We do not use artificial intelligence in the recruiting process for this role.

Interview Process & Candidate Communication

Candidates who participate in an interview for this role will be informed of the hiring decision within 45 days of their final interview date.

This…