Sales & Content Coordinator

Responsibilities

• Coordinate Sales team meetings, including scheduling internal and external meetings, preparing agendas, maintaining meeting minutes, and tracking action items to ensure timely follow-up and accountability.
• Oversee the General Sales Inquiries inbox and return and direct emails to appropriate teams in a timely and professional manner.
• Assist with travel, tradeshow and content summit preparations for Sales and Content teams, including scheduling group meetings, bookings, and some travel arrangements as needed.
• Assist with research projects for content development team.
• Generate rights availability reports (Film Track) and format the data in Excel to create accurate, clear, and client-ready materials.
• Facilitate clip licensing deals from start to finish, including obtaining approvals with music, legal, franchise and rights teams, and negotiating business terms with clients, and preparing deal summaries to support agreement drafting.
• Prepare sales history reports and sales forecast templates.
• Prepare quarterly update presentations for priority productions, including recent distribution sales, trade show activity, press coverage, advertising initiatives, awards and You Tube/AVOD performance.
• Create and distribute quarterly client newsletter in collaboration with Sales Team, by researching industry trends, writing copy and formatting graphics, maintaining client contact list, and executing delivery to targeted client list via Mailchimp.
• Assist with creating, collecting and organizing sales materials including pitch decks and screeners.
• Support revenue visibility by maintaining active sales revenue tracker and facilitate weekly cross-functional meeting to assess priorities, identify risks, and advance pending deals to execution.

Qualifications

• Experience in sales coordination, content distribution, marketing, or a related administrative role.
• Excellent written and verbal communication skills, with experience creating client-facing presentations, newsletters, reports, and professional business correspondence.
• Proven ability to coordinate cross-functionally and build effective working relationships with internal teams
• Highly organized and detail-oriented, with exceptional time management skills and the ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office Suite, particularly Excel and PowerPoint, including the use of formulas and to analyze and streamline information.
• Experience working with rights management systems such as Film Track is considered an asset.
• Strong analytical and reporting skills, with the ability to compile data, prepare forecast templates and track revenue with accuracy.
• Experience creating presentations, marketing materials, and email campaigns; proficiency with PowerPoint, Canva, Mailchimp, or related design and communications tools is an asset.
• Demonstrated professionalism, discretion, and sound judgment when handling confidential information and representing the department internally and externally.
• Bilingualism in English and French is considered an asset.

What We Offer

Working at Wild Brain is more than a job — it’s the opportunity to join forces with extraordinary, insightful, and imaginative people who will recognize your talents and encourage your professional growth and development in a work environment that promotes creativity and individuality. We offer competitive benefits, and we invest in our people and their future.

Total Rewards

At Wild Brain, we strive for equitable and consistent pay practices within a robust total rewards framework. Compensation may vary within the same role based on experience, performance, specialized expertise, and overall impact.

Compensation:…