University Secretary to Board of Regents

Position Title:

University Secretary to the Board of Regents

Office of the President

Continuing, Full Time

Full time with in-person presence required during regular weekday business hours, and periodic evening and weekend availability as governance schedules require.

Victoria University is committed to equity in access to employment and a diverse and inclusive workplace. The University encourages applications from racialized persons/persons of colour, women, Indigenous people, persons with disabilities, LGBTQ persons, and others who may contribute to the further diversification of ideas. If you require accessibility accommodation, please contact the Human Resources Department

The University Secretary reports to the President of Victoria University and is also directly accountable to the Chair of the Board of Regents. In addition, the University Secretary serves as Secretary to the Senate, supporting individuals charged with Victoria University’s bicameral governance model.

The role is a senior governance position of trust, responsible for enabling effective institutional governance through authoritative procedural advice, stewardship of official records, and impartial support to the Board of Regents, the Senate, and their committees.

In this capacity, the University Secretary also serves as steward of the University’s institutional policy framework, providing oversight of policy development, review, and lifecycle management in support of effective governance and institutional assurance.

The University Secretary also provides leadership and day to day oversight for the governance office, including the Governance and Projects Coordinator.

The University Secretary provides senior-level leadership and expert governance advice in support of the effective governance of Victoria University. Serving as Secretary to both the Board of Regents and Senate, the University Secretary works closely with the Board Chair, President, senior leadership, committee Chairs, and University stakeholders to ensure effective governance practices, due process, accountability, compliance, and institutional integrity.

The role provides strategic oversight of the University’s governance and policy frameworks, supports Board and Senate effectiveness, and serves as a trusted advisor on sensitive and confidential matters that may significantly impact the University’s governance, operations, or reputation. The University Secretary also provides leadership to the Governance and Projects Coordinator and oversees key governance processes, including Board and committee membership, governance renewal, policy development and review, governance risk and institutional assurance, and major governance initiatives.

• Provide expert and impartial advice to the Board of Regents, Senate, President, Board Chair, committee Chairs, and senior leadership on governance matters.
• Serve as Secretary to the Board of Regents and Senate, overseeing meeting cycles, agendas, resolutions, minutes, decisions, and official records.
• Ensure governance processes are consistent with the Victoria University Act, by-laws, rules of order, policies, and applicable requirements.
• Lead the ongoing review and development of governance structures, committee mandates, delegations, decision-making authorities, and governance policies.
• Oversee Board and committee membership, recruitment, appointments, renewal, onboarding, and effectiveness initiatives.
• Establish and maintain a comprehensive institutional policy framework, including policy development, approval, review, and lifecycle processes.
• Identify and advise on governance risks, emerging policy gaps, and…