AP & AR Coordinator

6 Crescent Rd, Toronto, ON M4W 1T1, Canada

Posted Tuesday, May 26, 2026 at 4:00 AM | Expires Wednesday, June 10, 2026 at 3:59 AM

The Royal College of Dental Surgeons of Ontario (RCDSO) is a leader in health care regulation. As the governing body for more than 12,000 dentists in Ontario, our mission is to act in the public interest by putting patients first. We are committed to transparency, accessibility, openness, and fairness in all our work.

Bring your excellent accounting skills and initiative to our team as an Accounts Payable and Accounts Receivable (AP/AR) Coordinator within our Finance department.

The Financedepartmentprepares the College’s budget in collaboration with the Finance,Auditand Risk Committee  and also handles the College’s investments and funds, among many other duties.

You will be responsible for providing financial, administrative, and clerical services to ensure effective, efficient, and accurate financial data and administrative operations. You will be responsible for processing invoices/expense reports, cash/banking information, accounts payable transactions, generate payments to vendors/payees and some receivable transactions. This position also makes recommendations for process improvements in accounts payable and receivable.

You demonstrate strong curiosity, a willingness to learn, and a commitment to continuous improvement. With solid accounting and clerical experience, you take initiative are proficient at independently managing your commitments and deadlines. You are highly organized, adaptable to changing priorities, reliable, and comfortable working independently in a fast-paced environment. You collaborate effectively to align with best practices and organizational goals and bring strong customer service and communication skills.

Your exceptional written and verbal abilities enable professional engagement with stakeholders, ensuring timely resolution of outstanding accounts while maintaining positive relationships.

This advertisement is for a single vacancy. This role will require the successful candidate to work onsite at our Toronto office 2 times per month or more if providing back up coverage and attend in-person events and meetings as required, such as our annual town hall.

At this time, we are only considering candidates located in Ontario or who are willing to relocate.

What can I expect to do in this role?

Reporting to the Director, Finance, you will:

• Perform day-to-day processing of financial transactions to ensure that finances are maintained in an effective, up to date and accurate manner

Main

Activities:

• Accounts Payable:
  • Ensure accounts payable invoices/employee expense reports are accurate, properly coded and authorized for payment. Correspond with employees/vendors to resolve discrepancies
  • Review/process Council/committee/monitoring officers/facility inspector claims for compliance with by-laws and expense policy, amending as required
  • Perform transaction processing related to accounts payable
  • Complete weekly EFT (electronic funds transfer) batches to pay vendors and cheque run batches) when required, corresponds with vendors as required
  • Electronic filing of all approved invoice/expense packages
  • Management of the dedicated Accounts Payable email inboxes
  • Act as liaison between stakeholders and Finance to resolve discrepancies related to invoices, obtain approvals and other documentation as needed
• Accounts Receivable:
  • Act as liaison between Finance and other respective departments processing. payments and invoices that require further documentation, etc.
  • Deposit of any physical cheques received
  • Process and posting Professional Conduct and Regulatory Affairs recovery fees, maintenance of processing payment plans according to the timelines specified in the payment plans
• Other:
  • Complete monthly bill clearing worksheets and associated journal entries
  • Manage Petty Cash transactions
  • Provide back up for council payroll processing
  • Assist in year-end preparation ensuring all transactions are recorded and accrued for appropriately
  • Maintain an up-to-date knowledge of the College’s AP and AR system and ensure all procedures are in place before processing for payment
  • Part…