Client Reports Administrator

About Nicola Wealth:

We have a lot to be proud of at Nicola Wealth. Our sophisticated financial planning, our diversified private investment funds and their exceptional performance, our 98% client retention rate and our award-winning culture, combine to position us as a national leader in wealth management. Recognized as a Best Managed Company and one of Canada’s Top Employers, we are dedicated to upholding our firm’s values through this phase of significant growth.

By bringing together smart, dedicated and supportive colleagues from diverse backgrounds, we deliver extraordinary client service in a values-driven work environment. The collaboration, creativity and entrepreneurial spirit we were founded on provides the opportunity for you to make a real impact and build a rewarding career. We are passionate about our business, our culture and investing deeply in your growth and development to build for the future.

If you have this same drive, then let’s talk!

The Client Reports Administrator is responsible for the accuracy, integrity, and timely delivery of client reporting across performance, advisory fee, and fiscal (tax) reporting. Beyond recurring production, the role applies its knowledge of investment products and reporting processes to resolve issues that fall outside routine steps and to validate data from internal and external sources. Developing competency across all three disciplines, the role partners closely with Advisory, Operations, Finance, and Technology to support our core private wealth clients and the firm’s evolving reporting needs.

• Reporting production. Prepare, validate, and deliver monthly, quarterly, and annual reporting across performance, advisory fees, and fiscal (tax) reporting, ensuring accuracy and completeness before distribution.
• Data integrity & issue resolution. Maintain data integrity across reporting by identifying discrepancies, investigating their root cause, and resolving issues alate unresolved or complex issues promptly to prevent impact on client reporting.
• Vendor data & statement interpretation. Work with external vendors to source pricing and transaction data for products held outside our primary custodian. Interpret statements and transaction notices across established products, and ensure the data is entered accurately for reporting.
• Advisory fee reporting. Calculate and reconcile monthly advisory fees, including blended AUM, negotiated rates, and fee adjustments, ensuring accuracy across accounts.
• Fiscal (tax) reporting. Support year-end fiscal reporting in partnership with Fund Operations, reconciling tax data and sourcing distribution breakdowns for third-party holdings (e.g., ETFs, stocks, third-party mutual funds) from fund companies or reliable sources. Collect, verify, and distribute tax slips to client and accountant portals.
• Data management. Maintain historical reporting data—fund distributions, tax breakdowns, and foreign exchange rates—and match internal account transfers and share-class switches.
• Stakeholder support. Monitor the team inbox and respond to reporting, tax, and investment queries from the Private Wealth team, including validating performance return accuracy, reviewing adjusted cost base (ACB) calculations, and explaining gain/loss impacts on sales.
• Process improvement & documentation. Identify opportunities to refine and streamline processes, document procedures, and flag system issues; contribute to cross-team initiatives that improve reporting quality and efficiency.
• Cross-rotation. Develop and maintain competency across all three reporting disciplines, supporting the team’s resilience and consistent delivery.

• Bachelor’s degree in Business, Finance, Accounting, or a related field (or equivalent experience).
• 3 years of experience in financial services administration or investment operations preferred.
• Related financial services education or progress toward a designation (e.g., CSC, CFA, CFP) an asset.
• Strong investment and tax knowledge.
• Proficiency with Excel and strong numerical aptitude; familiarity with SQL or BI tools an asset.
• Strong analytical and…