Payroll & Benefit Administrator_FT-Perm

Title of Job:
Payroll & Benefits Administrator Date:
March 6, 2026 Closing Date:
March 22, 2026

Location:

Toronto, ON - People and Culture Compensation: $50,409 - $59,904 Annually Prorated Work Type:
Hybrid Job :  Existing or New Positions:
Existing

Who We Are:

LOFT Community Services is a unique and dynamic charitable organization that supports people living with complex issues such as mental and physical health challenges, substance use challenges, poverty and homelessness.

Serving 20,573 annually and providing 1,856 units of supportive housing last year, LOFT is one of Ontario’s largest mental health service providers of its kind.

LOFT is also recognized as a Nonprofit Employer of Choice™ Award (NEOC) recipient.

Job Summary:

The Payroll & Benefits Administrator is responsible for administration of employee benefits & pension, data management and employee records management.

They support and assist with ensuring efficient and accurate payroll for all salaried and hourly staff and are responsible for all payroll, benefit, and pension related reporting.

What You Will Do:

Responsible for new hires set up after receiving notifications from HR coordinators, and review new hires set up first step completion to make sure data e.g.

SIN and bank information are input correctly; as well as the time sheets from hourly paid staff; reviewing, following-up for clarification or discrepancies if necessary.

Review and update salary step changes every pay according to HR updated excel and communicate P&C coordinators for any questions on the list.

Calculate Retro and adjustment payment and apply in ADP as needed.

Update timecards for missed hours or missed absence codes after receiving emails from Human Resources and programs, apply historical edits for closed pay periods as needed.

Prepare and issue manual checks for missed payments as requested.

Help set up schedule planners if required.

Inputting all relevant data and records into the payroll database and make sure changes in all areas are updated.

Review salaries periodically on ADP to make sure the salaries are correct in accordance with employee’s contract.

Responsible for updating pay grades table on ADP after general increases.

Reply and respond to questions from employees regarding payroll discrepancies, pension and benefit entitlement inquiries; following up for clarification or discrepancies if needed.

Support Payroll & Benefits Specialist with transmitting payroll data to the service provider (ADP), checking returned data and distributing pay stubs/prepare manual cheques as requested.

Maintaining the benefits & pension database to make sure all eligible benefits and pension members are tracked and enrolled on ADP on time and under correct benefits group; reconcile members list with HR administrator to provide reminder list of members enrolment document requirement every month.

Support Payroll & Benefits Specialist in calculating and processing payments such as: pension, benefit, WSIB, EHT, Union Dues and retroactive and/or severance money, as well as year-to-date adjustments, statutory deductions, EI amendments, taxes or other withholdings; producing Records of Employment or other required documentation from available information;
Support the calculating, producing and remitting monies or information requested by government or regulatory Reviewing all transactions received for completeness, accuracy of supporting documentation, adherence to internal controls, the various collective agreements and legislated standards; seeking clarification and alerting Human Resources as to anomalies Support in preparation and Review of T4s Liaising with external systems support for issues or problems with the payroll and benefit systems as needed Assist with year-end Audits Assist with government audits by preparing documents requested i.e.

WSIB and EHT from Ontario government Applies an anti-racism, anti-oppression lens to duties, interactions and documentation.

Complete payroll processing associated reporting Time to time assignments as needed Support Payroll & Benefits Specialist in all other areas related to payroll, pension and benefits Act as a back up to Payroll & Benefits…