Executive Talent Acquisition Coordinator

The Opportunity
The Executive Recruitment team is seeking a proactive, detail-oriented, and highly organized professional to support the end-to-end coordination of executive-level hiring activities. In this role, your exceptional time management, communication skills, and ability to navigate complex administrative workflows will be critical to ensuring a seamless candidate and stakeholder experience.

Position Responsibilities:

Coordinate executive hiring logistics, including scheduling interviews with senior leaders and managing candidate communications with professionalism and discretion.

Manage background check initiation and completion by liaising with executive candidates and our third-party screening partner.

Support executive onboarding activities, ensuring all documentation and processes are handled accurately and efficiently.

Assist with talent mappings and creation of reports.

Prepare monthly reports and support administration of recruitment related activities.

Respond to inquiries received through the executive recruitment inbox, providing timely and high-quality service.

Partner closely with HR centers of excellence, Talent Acquisition, Compensation, and Business Leaders to ensure smooth information flow and a consistent approach to executive hiring.

Contribute to project work supporting enhancements to executive recruitment operations and process optimization.

Provide general administrative support to the broader Executive Recruiting and HR Operations teams.

Required Qualifications

Exceptional Communication

Skills:

Strong verbal and written communication abilities for interacting with senior leaders, executive candidates, and cross-functional partners.

Proven capability to manage competing priorities, tight timelines, and complex schedules

Familiarity with recruitment operations and HR best practices; executive recruitment exposure is an asset.

Ideally, 3–5 years in recruitment coordination, HR, or related administrative roles, preferably supporting senior-level or executive stakeholders.

Bachelor’s degree in Human Resources, Business Administration, or a related field is an asset.

When you join our team:

We’ll empower you to learn and grow the career you want.

We’ll recognize and support you in a flexible environment where well-being and inclusion are more than just words.

As part of our global team, we’ll support you in shaping the future you want to see.

#LI-Hybrid

About Manulife and John Hancock
Manulife Financial Corporation is a leading international financial services provider, helping people make their decisions easier and lives better. To learn more about us, visit

Manulife is an Equal Opportunity Employer
At Manulife/John Hancock, we embrace our diversity. We strive to attract, develop and retain a workforce that is as diverse as the customers we serve and to foster an inclusive work environment that embraces the strength of cultures and individuals. We are committed to fair recruitment, retention, advancement and compensation, and we administer all of our practices and programs without discrimination on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, religion or religious beliefs, creed, sex (including pregnancy and pregnancy‑related conditions), sexual orientation, genetic characteristics, veteran status, gender identity, gender expression, age, marital status, family status, disability, or any other ground protected by applicable law.

It is our priority to remove barriers to provide equal access to employment. A Human Resources representative will work with applicants who request a reasonable accommodation during the application process. All information shared during the accommodation request process will be stored and used in a manner that is consistent with applicable laws and Manulife/John Hancock policies. To request a reasonable accommodation in the application process, contact

Referenced Salary Location
Toronto, Ontario

Working Arrangement
Hybrid

Salary range is expected to be between
$55,125.00 CAD - $91,875.00 CAD

Employees also have the opportunity to participate in incentive programs and earn incentive compensation tied to business and individual…