Senior Administrator, Initiatives & Events

Are you looking to join one of Greater Toronto’s Top 2026 Employers ?

The Ontario Medical Association (OMA) advocates for and supports doctors, seeking to strengthen their leadership role in caring for patients.

We continually seek to be the trusted voice in transforming Ontario’s health-care system by courageously pursuing best practices, new ideas, solutions, and opportunities to improve.

Job summary This position will support the OMA’s culture and approach to connection, recognition, and community building by coordinating inclusive, meaningful employee engagement initiatives and events.

Working in close collaboration with People & Culture and Internal Communications, this role provides coordination and delivery support for employee facing experiences that strengthen culture, belonging, and engagement, with a focus on in person and hybrid meetings and events.

How you will make a difference Event & Meeting Coordination Coordinate planning and delivery of organization wide employee events, including two annual all staff recognition events (300+ participants).

Coordinate recurring people focused meetings (e.g., monthly/semimonthly People Leader Meetings; support for People & Culture division meetings), including scheduling, invitations/RSVPs, agendas, and day of logistics.

Support accessible, high quality hybrid and in person experiences by coordinating vendors and venues and preparing event materials (e.g., speaking notes, slides, run sheets, recordings, post event surveys).

Employee Initiatives & Recognition Coordinate peer-to-peer recognition initiatives and employee engagement programs (e.g., Coffee Roulette, Bonusly, staff volunteering activities, informal social initiatives).

Support engagement initiatives that foster connection across teams and functions.

Assist with employee focused storytelling and light content development that highlights people, contributions, and milestones .

Accessible & Inclusive Experience Design Integrate accessibility, inclusion, and employee experience considerations into event and meeting planning and delivery and ensuring AODA compliance.

Work collaboratively with People & Culture colleagues, Internal Communications, and other stakeholders to align content, logistics, and experience design.

Support engagement focused content for events and meetings, including coordination of video, visuals, and simple graphic elements to enhance participation.

Culture & Employer Attraction Support coordination and submission of employer recognition and awards programs, including tracking timelines, requirements, and supporting materials.

Partner with People & Culture colleagues and Internal Communications to translate culture and values into credible narratives grounded in real employee experience that reflect the employer value proposition.

Coordinate updates to employee related content on external platforms (e.g., applicant tracking system, Linked In careers page), ensuring accuracy and alignment with lived employee experience.

Program Coordination & Continuous Improvement Maintain project planners, event calendars, activity trackers, and documentation for engagement initiatives, events, and meetings.

Coordinate post event and post meeting surveys; compile and summarize participation data and feedback to support continuous improvement.

Serve as a coordination point for employee initiatives, aligning stakeholders on ownership, timelines, communications, and dependencies.