HR Coordinator – until

Company description

We are North, a strategic communications agency in Canada that makes it personal, moving brands with ideas that travel and influence. We combine the agility of a boutique agency with the strength of Publicis Groupe’s global network. Our teams work across earned media, influencer, content, experiential, and issues management, bringing sharp thinking and care to every brief. In a noisy world, we earn attention through bold ideas, rigorous execution, and a relationship first approach that helps our people and our clients grow.

If you love people, thrive in fast‑moving environments, and enjoy a mix of creativity, organization, and problem‑solving, this role is for you. We’re looking for an HR Administrator to support new projects and initiatives while helping keep our HR department running smoothly. You’ll gain hands‑on experience across HR operations, employee experience, talent development, and program delivery while working with some of Canada’s most award‑winning PR agencies:
North Strategic, MSL Canada, Notch Video, and MSL Studios. This is a contract role through the end of 2026 with the potential to convert into a permanent role based on performance and business needs.

• Employee Experience, Onboarding & Offboarding
• Support a best‑in‑class onboarding experience, partnering with HR, IT, Facilities, and hiring managers to ensure new hires start strong
• Assist with offboarding coordination, equipment tracking, and documentation
• Scheduling and administration of agency level training initiatives
• Assist with coordination and set up of staff meetings
• HR Administration & Operations
• Support HR data accuracy by maintaining HRIS records, updates, and documentation in partnership with our HR Operations Team
• Assist with employment letters, background checks, time‑off tool management, and compliance tracking
• Help manage freelancer contract tracking and alignment with agency systems
• Employee Engagement & Culture
• Support with administration of agency roundtable meetings, lunch and learns and training sessions
• Partner with agency social committees to help plan internal events, team activities, and culture‑building programming
• Support periodic reporting to Finance, HR Operations, and Leadership
• Learning & Development Support
• Coordinate virtual, in‑person, and recorded training sessions
• Act as production support during sessions, including set up, tear down and various errands related to the execution of programming
• Maintain training records, attendance, and program archives
• Support training design updates and materials development

Our successful candidate will possess some of the following attributes below. This is just a starting point – if you feel you don’t meet all of the suggested experience and/or skills, we still encourage you to apply!

You have a basic understanding of the HR space, either through school or a previous internship. But mostly, you are curious, driven, and comfortable with fast‑paced environments. In addition, you have a passion for the intersection of people and technology, and how AI can support this in ethical and innovative ways. You love to learn new skills, don’t shy away from experimentation, and are always looking for new ways to do things.

You’ll thrive here if you are:

• Relationship‑builder
• Hyper‑organized and detail‑oriented
• Resourceful and proactive
• Comfortable with ambiguity
• Digitally savvy and eager to learn systems
• Collaborative, warm, and approachable

Nice to have (Not Required):

• French language skills
• Exposure to LMS or HRIS tools

• Meaningful work where you can have a direct impact working on some of the biggest brands out there!
• A culture of entrepreneurship, creativity, growth and collaboration.
• Work with top talent at an award‑winning agency on a serious growth trajectory.
• A focused commitment to career development and personal success – let us help you.
• Access to thousands of on‑demand e‑learning opportunities, and a suite of leading AI tools and resources.
• Hybrid work environment, parental leave top‑up program, regular social events, cell phone & internet allowance, professional development or wellness allowance, Business…