Coordinator, People, Engagement, and Learning

People, Engagement, and Learning Coordinator
Terms: Full-time (37.5 hours/week), Permanent
Location: Remote in Canada with hybrid or in-office options for cities with an office
Salary: $60,000

Are you a highly organized Human Resources professional who is looking for meaningful work in the non-profit sector with supportive colleagues and a flexible work culture? Make Way’s People, Engagement, and Learning (PEL) team is looking for a People, Engagement, and Learning Coordinator who enjoys creating positive experiences for others while helping things run smoothly behind the scenes.

Reporting to our Manager of People, Engagement, and Learning and as a member of a collaborative team, you will support the day-to-day administration of people operations processes across the employee lifecycle, ensuring that they are organized, thoughtful, and relational. You’ll also contribute to HR projects, research, and continuous improvement initiatives that support both Make Way Foundation (MWF) and Make Way Charitable Society (MWCS).

As the team’s priorities naturally shift throughout the year, you’ll have the opportunity to move between recurring HR administration tasks, employee lifecycle coordination, project work, and emerging team needs, bringing adaptability and a collaborative approach to all areas.

Make Way is made up of two legal entities – Make Way Foundation and Make Way Charitable Society. Make Way Charitable Society is an operating charity that houses 50+ environmental and social change projects across the country, also known as the Shared Platform. Make Way Foundation is a national charity and public foundation with a goal to enable nature and communities to thrive together.

We do this by building partnerships, providing solutions, grants, and services for the charitable sector across the country.

If our values align with yours and you want to learn, grow, and develop within a supportive team that shares knowledge and cares, then we want to hear from you! Join us and make a difference.

• Support with drafting employment contracts, offer letters, and contract amendments for a team of 200+ employees across MWF and MWCS.
• Maintain employee records and ensure HR documents are organized, up-to-date, and filed appropriately.
• Assist with HR audits (e.g. volunteer programs), reporting, and documentation reviews as needed.
• Support with HR related research to contribute to policy development and process improvements.

• Coordinate operational aspects of employee lifecycle processes, including recruitment, (pre) onboarding, re-integration, and offboarding for MWF, in collaboration with hiring teams and managers.
• Support recruitment processes as hiring needs arise, including:
• Posting job advertisements
• Scheduling interviews
• Communicating with candidates throughout the recruitment process
• Preparing and sending candidate surveys
• Coordinating compensation invoices for candidates
• Maintaining accurate and up-to-date applicant files and records
• Prepare and distribute new hire surveys and mandatory legislative training courses.
• Support the Sr. Manager of Learning and Wellbeing and Sr. Manager of People, Engagement, and Learning with coordination and administration as needed.

• Organization & Attention to Detail:
  You bring strong organizational skills and attention to detail to your work, helping to ensure people processes, records, and communications are accurate and thoughtful.
• Adaptability & Initiative:
  You approach changing priorities with adaptability and a solutions-focused mindset and proactively look for ways to improve processes.
• Equity-centered Approach:
  You demonstrate a commitment to justice, equity, diversity, and inclusion (JEDI), and approach your work with humility, curiosity, and an appreciation for diverse lived experiences and perspectives.
• Collaboration:
  
  You build collaborative relationships within your team and across teams, working with care and relationality to support shared goals.
• Confidentiality & Professionalism:
  You handle sensitive information with care, discretion, and professionalism, and demonstrate good judgment when…