Regulatory Affairs Specialist

Join HRPA as a Regulatory Affairs Specialist and Help Uphold the Integrity of the HR Profession!

You’re a thoughtful and principled regulatory professional who understands the importance of protecting public interest.

You approach complex matters with objectivity, sound judgment, and careful attention to process.

Whether coordinating committee proceedings, interpreting regulatory requirements or responding to a challenging stakeholder, you remain calm, impartial and committed to doing what is right.

You’re also highly organized and comfortable managing sensitive information, competing priorities and detailed processes where accuracy, confidentiality and procedural fairness are essential.

Position Title:

Regulatory Affairs Specialist

Location:

Toronto, Hybrid (In-Office 2-Days Per Week) Type:
Full-Time, Contract (14 months - Maternity Leave Coverage) Existing Vacancy:
Yes Target Salary: $77,300 - $80,000 Annual

About us:

The HRPA supports HR professionals in Ontario and enables organizations to unlock the human potential that exists in their workplaces. Serving a community of over 25,000 members and students across Ontario, we strive to empower HR professionals. With a core commitment to Inclusion, Diversity, Equity, and Accessibility (IDEA), we support each member with the tools, knowledge and community they need to lead and transform workplaces across Ontario.

We are looking for a Regulatory Affairs Specialist to join our Regulatory Affairs team and help HRPA fulfill its obligations under the Registered Human Resources Professionals Act, 2013.

Key Responsibilities:

Reporting to the Associate Registrar and Director, Regulatory Affairs, the Regulatory Affairs Specialist will support a range of regulatory activities and may rotate among different portfolios over time.

These may include designation requirements; complaints, discipline and capacity matters; registration and appeals; professional standards; policy; and continuing professional development.

Committee and Regulatory Process Coordination:
Coordinate the effective operation of regulatory committees and panels, including onboarding and training members, scheduling meetings, deliberations and hearings, preparing materials, maintaining records and monitoring committee activity.

Case and Matter Management:
Manage the intake and processing of matters referred to for committee review and communicate clearly and professionally with applicants, registrants, complainants, appellants, committee members and other stakeholders.

Procedural and Legislative Support:
Apply relevant legislation, by-laws, policies, standards and established procedures to regulatory matters.

Serve as a resource to committees regarding applicable requirements, precedents, and prior decisions while recognizing when legal advice or escalation is necessary.

Committee Resourcing and Performance:
Maintain committee rosters, track member tenure and participation, anticipate resourcing needs and support the recruitment of professional and public committee members.

Specialized Regulatory Support:
Coordinate external resources as required, including independent legal counsel, investigators, assessors, witnesses, court reporters and other service providers.

Decision Implementation and Compliance:
Ensure appropriate follow-up when decisions or agreements result in undertakings, suspensions, revocations, terms, conditions or limitations.

Help ensure that committee orders and decisions are accurately reflected on the public register.

Information and Records Management:
Maintain complete, accurate and confidential regulatory records; manage secure document sharing; and ensure appropriate retention and destruction protocols are followed.

Stakeholder Engagement:
Respond to enquiries and escalations from members, applicants and the public.

Deliver presentations and webinars to help stakeholders understand regulatory requirements and processes.

Continuous Improvement:
Identify opportunities to strengthen regulatory policies, practices, forms, guidance and website content, and help implement approved changes consistently across all relevant areas.

Data and Reporting:
Track regulatory activity and contribute data,…