Legal Executive Assistant, Litigation

Our client, a highly regarded mid‑sized law firm is seeking a Litigation Legal Executive Assistant to join their team.

• Act as a central point of organization for a busy commercial litigation practice, coordinating and monitoring multiple deadlines across files.
• Open and maintain client files, manage calendars and bring‑forwards, and schedule discoveries, mediations, and court attendances.
• Prepare, revise, proofread, and edit litigation documents with a high degree of accuracy.
• Perform dictation typing and revise pleadings, correspondence, motion materials, and other court documents.
• Prepare standard form correspondence to clients and external parties.
• Edit template documents and work with macros within Microsoft Office.
• Prepare accounts, pre‑bills, and assist with accounting‑related tasks.
• Electronically file documents with the courts and coordinate service through external process servers.
• Assist with travel arrangements, meeting coordination, and conference calls.
• Compile, serve, and file affidavits, motion records, appeal records, and other materials in compliance with the Rules of Civil Procedure.
• Delegate tasks to assistants, clerks, and junior team members as appropriate and track project deadlines.
• Perform additional duties as assigned to support the litigation team.

• 5+ years of experience as a litigation legal assistant in a law firm environment.
• Strong working knowledge of Ontario Rules of Civil Procedure.
• Excellent organizational, communication, and interpersonal skills.
• Ability to manage competing priorities and tight deadlines in a high-volume practice.
• Advanced proficiency with Microsoft Office, including strong working knowledge of Microsoft Excel.
• Experience editing templates and using document macros.
• Ability to work independently while contributing to a collaborative team environment.
• Experience or strong interest in construction litigation is considered a significant asset.
• Experience with union‑side or complex commercial litigation is an asset.
• High level of professionalism, discretion, and attention to detail.

• Competitive salary range of $75,000–$80,000
  , commensurate with experience.
• Comprehensive benefits and professional development support.
• Hybrid work model with 1 day in office
  .
• Collaborative, inclusive, and supportive work environment with opportunities for growth.