Legal Assistant, Litigation Services, Professional Regulation; Hybrid/secondment
Job in
Toronto, Ontario, M5A, Canada
Listing for:
Law Society of Ontario
Full Time, Contract
position
Listed on 2026-02-19
Job specializations:
-
Law/Legal
Legal Secretary, Financial Law
-
Administrative/Clerical
Legal Secretary
Job Description & How to Apply Below
Position: Legal Assistant, Litigation Services, Professional Regulation (Hybrid contract/secondment until December 2024
OVERVIEW
JOB PURPOSE
As part of the Litigation Services Department, the Legal Assistant is responsible for providing confidential and complex legal administrative support to the Director, Assistant Manager and Discipline Prosecutors (consisting of Practice Leads, Discipline Counsel, Associate Discipline Counsel and Discipline Paralegals) in Litigation Services. This includes providing para-professional, organizational and technical support. The Legal Assistant is responsible for planning, organizing and coordinating practices and procedures support, ensuring ongoing case management while handling multiple and competing deadlines relating to internal complaint processes, regulatory and/or court proceedings.
The Legal Assistant is responsible for preparing, and sometimes drafting, documentation for the hearing process (in both Tribunal and court settings). The Legal Assistant works independently as well as under a combination of general supervision and/or guidance.
QUALIFICATIONS REQUIRED
The minimum level of education required to fulfill the core requirements of this position include a Law Clerk diploma or equivalent legal training.A minimum of 5 years’ para-professional experience as a law clerk or legal assistant in a law practice, government and/or regulatory environment (preferably litigation).Knowledge of law office, court and/or tribunal practice and procedure is essential.A solid knowledge of legal office practice, legal terminology and procedure relating to legal correspondence and legal documents and the Rules of Civil Procedure and/or Rules of Practice for an Administrative Tribunal.Clear, concise and articulate communication skills to effectively respond to and transmit information to team members and others.Exceptional organizational and time management skills to handle high volumes of work and to multi-task.The ability to work independently and as a team member in a fast-paced environment while balancing competing priorities and deadlines.Solid experience and skill in drafting legal documents (affidavits, legal correspondence, etc).Excellent attention to detail and proofreading skills.Knowledge of the Law Society, including organizational structure, services, mandate, rules and regulations or willingness to learn.Reasons through complex spoken and written general and legal information.Knowledge of current trends and developments in the legal profession.Knowledge of legal procedures and substantive areas of law, particularly real estate, estates and family law.Ability to conduct a variety of legal and internet searches.A strong proficiency in a wide range of computer applications, including, but not limited to MS Office applications, Outlook, Word and Excel database applications, case management systems, Internet and intranet and other software applications (Adobe Acrobat DC, Share File, SharePoint).Ability to locate legal cases on CanLII as requested by discipline prosecutors and under their direction.Ability to conduct internet directory searches.The ability to communicate in French, verbally and written would be an asset.KEY ACCOUNTABILITIES
Client / Customer Service Delivery
As a member of the Litigation Services Department, the Legal Assistant provides exceptional support to their team.
Must ensure that procedural, legal and administrative requirements are met with respect to applications before the Tribunal and/courts.
Duties and responsibilities include opening files, typing, drafting, proofreading, photocopying, faxing, binding documents, scanning, screening and distributing mail, revising and formatting various correspondence and legal documents, issuing and arranging for service of originating processes and other documents in accordance with the Law Society’s Rules of Practice and Procedure and the Rules of Civil Procedure, liaising with witnesses, closing files and preparing materials for storage.
Maintaining, sharing and organizing complex, confidential/sensitive/privileged and potentially high profile information.Interacting with Law Society staff, licensees, applicants and the public regarding sensitive/privileged and potentially high profile matters.Provides discernment…
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