Legal Assistant

The Firm is a Canadian law firm with offices in Vancouver and Toronto. Thew focus is on helping clients from construction and infrastructure, commercial litigation, insurance, real estate and business seize emerging opportunities and find solutions to complex legal problems. The structure of our firm allows us to be flexible enough to provide personal, creative and cost effective services to all our clients, many of whom have been with us for decades.

The Firm is currently looking for a Legal Administrative Assistant to join our Litigation Department within the Toronto office. The position requires 5+ years’ experience in Civil Litigation. The successful candidate will work closely with a professional team of Lawyers and will be responsible for a wide array of legal administrative tasks and administrative needs.

• Hybrid legal assistant, 2-3 days in office
• Provides clear, concise and complete oral and written information;
• Drafts correspondence and legal documents;
• Maintains all administrative functions, including file opening/closing procedures, maintains the calendar, books appointments and manages bring forwards;
• Performs complex editing and formatting of documents for various correspondence, reports, forms and spreadsheets;
• Arranges examinations for discovery, hearings, mediations, arbitrations and trial dates;
• Manages work volume and juggling priorities while supporting a demanding practice;
• Manages a high volume of paper correspondence;
• Preparing, serving, and filing court documents;
• Ensures deadlines are met and limitation dates are adhered to;
• Completes time entries and billings;
• Sorts incoming mail and preparation of outgoing mail;
• Performs other related duties as required.

• 5+ years of experience working as a legal administrative assistant;
• Superior organizational/document management skills with a strong attention to detail;
• Exceptional aptitude for software and systems;
• Advanced knowledge of database management;
• Computer knowledge including: MS Word, MS Excel, Outlook, Internet, Case Management Software, and Time tracker software;
• Understanding of Case Lines and ACL;
• Advanced knowledge of the litigation process and court rules/procedures in various jurisdictions and specifically the Rules of Civil Procedure.

• The ability to work both collaboratively and support colleagues and work independently;
• A strong work ethic, self-starter who takes initiative;
• Excellent interpersonal skills;
• Excellent written and verbal communication skills;
• Ability to manage work volume and competing priorities;
• Sound business judgment including the ability to handle sensitive and confidential information;
• High degree of accuracy in work product;
• A strong orientation towards delivering a superior standard of service;
• A proven ability to thrive in a fast-paced deadline-driven environment.

The Firm offers a competitive salary and extensive benefits package together with opportunities for personal and professional growth. We offer a matching RRSP Program, a fitness subsidy, wellness days, and an annual education/tuition allowance, along with the opportunity to attend various firm social events